Item 2A: Approval of City Council Minutes

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Mr. Pryor, seconded by Ms. Bettman, moved to proceed with the final design and construction with a combination of $700,000 from the Delayed Assessment Fund and $950,000 from the Lane County Road Fund exchange, and include the Delayed Assessment Fund share as part of Supplemental Budget #1 in FY09. Mr. Ruiz commended Public Works staff for their outstanding work and creativity. Ms. Piercy said the council would take up the Consent Calendar from the regular meeting agenda. D. CONSENT CALENDAR A. Approval of City Council Minutes of the June 23, 2008, City Council Meeting; June 24, 2008, Joint Elected Officials Meeting; July 28, 2008, Work Session B. Approval of Tentative Working Agenda C. Authorization to Execute Employment Agreement with Interim Police Auditor Mr. Pryor, seconded by Ms. Bettman, moved to approve the items on the Consent Calendar. Ms. Ortiz pulled Item C. The Consent Calendar, with the exception of Item C, was approved, 8:0. Mr. Pryor and Ms. Bettman accepted a friendly amendment from Ms. Ortiz to add provisions regarding a car allowance and Ms. Reynolds’ right to return to the position of deputy police auditor to the employment agreement. Ms. Solomon questioned how Ms. Reynolds would be able to return to her previous position when the City was advertising for a deputy police auditor. Mr. Ruiz commented that the police auditor was autonomous and reported to the council; she had to ability to hire and manage staff in accordance with the City charter. Alana Holmes, Human Resources (HR), said that Ms. Reynolds was working with HR staff to hire interim help to backfill the deputy position while she was acting as the interim police auditor. She said the hiring would be for a finite period until a decision was made on hiring a police auditor. She would follow-up to determine if that was clear in the advertisement. Ms. Solomon felt it would be more efficient for someone else in the City organization to be loaned to the police auditor’s office, instead of hiring someone new and then potentially letting them go. Ms. Holmes said Ms. Reynolds had been hired fairly recently and the pool of applicants from that recruitment would be surveyed to determine interest in a short-term temporary position. Mr. Clark said he was troubled that the council was not notified that the deputy auditor position was being filled on an interim basis. He felt that filling the deputy position could signal other potential applicants that the person in the interim auditor position was likely to become the permanent auditor. He felt the council should have had that discussion. He was also concerned about hiring a short-term, temporary auditor because of the confidentiality issues that had recently been raised. Mr. Lidz said Ms. Reynolds would be available at the regular meeting to respond to questions. MINUTES—Eugene City Council September 8, 2008 Page 6 Work Session