Item 4: Request for Funds for Police Auditor Recruitment

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ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Action: Request for Contingency Funds for Cost and Expenses Associated with Recruitment and Selection of a New Police Auditor and Approval of Brochure Meeting Date: October 13, 2008 Agenda Item Number: 4 Department: Central Services Staff Contact: Alana Holmes www.eugene-or.gov Contact Telephone Number: 682-5765 ISSUE STATEMENT This is a request to use funds from the General Fund contingency account for the costs and expenses associated with the recruitment and selection of a new Police Auditor. In addition, the council is asked to review and give final approval to the brochure for Police Auditor from Alliance Resource Consulting. BACKGROUND The position of Police Auditor has been vacant since August 22, 2008. In a council work session on September 24, 2008, the council passed a motion and hired Alliance Resource Consulting to assist with the recruitment and selection of a Police Auditor. The City is entering into a contract with the firm to provide these services. At this time, the recruiter has interviewed the Mayor and councilors individually, has met with a variety of stakeholders, and has attended a work session to review and revise a Police Auditor Brochure and to develop a timeline for the recruitment process. The amount of $50,000 is requested to cover the costs of the personnel service contract and associated expenses. The contract for services is in the amount of $25,000. The additional funds are requested to cover the costs of travel, food and lodging for the candidates (and spouse/significant other if requested), expenses for a formal paper background check, expenses for travel for a face-to-face background check, and any social events held for the candidates. This is the same amount that was requested and approved for the City Manager recruitment in FY08. At this time, related travel expenses are based upon estimates; should the total expenses be less, the funds can be returned to the General Fund contingency account. Should the expenses be more, it may be necessary to request additional funds. In the preparation and adoption of the FY09 budget no plans or provisions were made for the expenses associated with the recruitment of a Police Auditor, thus the need to request additional funds from the General Fund. At the council’s October 8, 2008, meeting, the council also directed that minor revisions be made to the Police Auditor brochure and that the council review and give final approval to the brochure on October 13. Attached is the updated brochure text. The council also directed that on October 20, the council will consider revisions and final approval to the Police Auditor position description, with councilors e- mailing out before the October 20 the revisions that they would like to see. The revisions to the position description discussed during the October 20 meeting will be incorporated into the final brochure developed by Alliance Resource Consulting. Z:\CMO\2008 Council Agendas\M081013\S0810134.doc