Admin Order 58-21-22-F -- Final Professional Services Fee Amendments

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Exhibit B to Administrative Order No. 58-21-22-F City Manager’s Findings Proposed Public Works Professional Services Fee Schedule Amendments Pursuant to Section 2.020(2) of the Eugene Code, 1971, the City Manager has considered the following factors in determining the proposed Public Works Professional Services fee amendments: (a) Applicable policies, enactments and directives of the council. Findings: The Professional Services Fund is an internal service fund that is required to set rates to cover costs. (b) The amount charged by the city in the past. Findings: Reviewed in Administrative Order No. 58-19-16-F. (c) The full costs of providing the service supported by the fee. Findings: PSF rates are set using a rate model based upon billable hours by employee classes. The 2% rate increase works out $49,828 loss for FY22. The fund is projected to be under the recommended two-month operating reserve by the end of the fiscal year. (d) The amounts charged by other comparable providers. Findings: Below is the survey of comparable providers. The higher classifications are in the mid-range for technicians and electricians. The City of Eugene’s rates are on the higher end compared to private companies, but average with other public agencies. COE Proposed FY22 Rate PEPI DOWL GeoEngineers Thompson DKS PBS Walker/Macy City of Hillsboro City of Beaverton City of Portland Beacon Builders New Way Lane County (FY21‐22) Engineering Tech 1 103 80 86 87 90 N/A 106 99 109 70.59 Engineering Tech, Associate 133 100 N/A N/A N/A 120 N/A 137 135 138 95.78 Engineering Tech 2 119 90 75 77 90 103 N/A 125 118 127 76.91 Civil Engineer 2 153 110 140 112 184 151 N/A 162 159 162 109.34 Civil Engineer 1 136 95 132 95 151 120 N/A 144 135 145 95.80 Electrician 1 110 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 73.75 Electrician 2 120 N/A N/A N/A N/A N/A N/A N/A 106 N/A 110 109 105 N/A Engineering Dev/Review Mgr 169 220 215 N/A 261 N/A N/A 199 N/A 201 119.42 Traffic Engineering Tech 2 101 90 75 N/A 138 N/A N/A N/A N/A N/A N/A Landscape Architect 136 N/A N/A N/A N/A 141 152 133 129 135 N/A (e) The revenue needs of the city as determined by the adopted city budget. Findings: The adopted budget has a 3% increase, but after comparing this year’s billable hours and realistically expecting the trend to be the same, revenue will be close to expenditures with only a 2% increase in fees. Factors listed in (a) – (e) above that are irrelevant or inapplicable in determining the amount of the fees, if any, are listed here: Findings – Page 1