Item 3: Public Hearing on City Hall Complex

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agreement and is ready to provide explicit direction; 2) those issues for which council wants public input prior to making a decision; and 3) those issues for which more hard data is required before making a decision. Phase one will be complete by mid-November, if council authorizes funding for consultant services by the end of May. Phase Two – Adopt a Development Plan The second phase of the action plan will begin with a master planning process that includes a signifi- cant public participation component. Starting with the results of the council strategic planning ses- sion, the consultant team will work with selected staff from across the organization to establish pro- ject requirements such as space needs, adjacency requirements, service delivery goals, sustainability goals, and urban design standards. The input from council on policy issues can then be combined with the input from staff on technical and operating issues to develop conceptual design options. The conceptual design options will then go through a round of review and comment by council, the com- munity, and City staff with the intent of generating a healthy dialogue around the issues that are im- portant to Eugene. This phase will culminate with council adoption of a Development Plan that resolves all the policy level issues and includes the preferred conceptual design scheme indicating major aspects of the City Hall Complex such as building location(s), general massing of the building(s), orientation and access, parking, open space, etc. Adoption of the Development Plan should occur prior to the council break in December 2006. The detailed work program for the first two phases will be developed in conjunction with the selected consultant team. However, a draft scope of work and proposed schedule is included as Attachment C based on reasonable assumptions for the steps required to select a consultant team, schedule a strate- gic planning session with council, develop a master plan, check in periodically with council, and build consensus in the community. The tight schedule underscores the importance of moving ahead in a timely manner in order to complete the Development Plan by December 2006. Phase Three – Adopt an Implementation Plan The third phase will be to develop and adopt the City Hall Complex Implementation Plan. This will entail refinement of the conceptual design produced during the Development Plan phase into sche- matic design options with enough detail for the consultant team to generate accurate project cost estimates. The conceptual design options can then go through another round of review and comment by council, the community, and City staff. This phase will conclude with council adoption of an Implementation Plan that includes specific information about timing, phasing, financing, and project delivery methods. The Implementation Plan should be adopted by the December 2007 in order to leave plenty of time for consensus building around the issue of a possible bond measure during the November 2008 gen- eral election. Development options that do not include passage of a general obligation bond in 2008 should also be considered. Adoption of a development plan should lead to an appropriation of fund- ing for the first phase of construction for the City Hall Complex as well as direction on next steps for any future phase(s). Phase Four – Design and Construction of the City Hall Complex After the development plan is approved by council and funding is appropriated for the first phase of construction, the City would initiate a selection process for the design team that would complete the design of the City Hall Complex, prepare construction documents, and track the construction process. Ideally, the project will be under construction by the middle of calendar year 2010. L:\CMO\2005 Council Agendas\M050912\S0509123.doc