Item B: City Hall/Police Building Priority Issue

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EUGENE CITY COUNCIL AGENDA ITEM SUMMARY ~ Work Session: City HalllPolice Building Priority Issue Meeting Date: November 23, 2005 Department: Central Services www.eugene-or.gov Agenda Item Number: B Staff Contact: Mike Penwell Contact Telephone Number: 682-5547 ISSUE STATEMENT The purpose of the November 23,2005, work session is to conclude Phase I-the Policy Advisement Phase-of the City HalllPolice Building Action Plan and to introduce Phase 2-the Development Plan Phase. Specific components of Phase 2 and their associated costs will be presented in detail in an Agenda Item Summary prior to the December 14, 2005, City Council workshop. The policy issues to be resolved at the November 23 work session are twofold: . Should the council adopt a set of project values? . How should the council resolve the key issues identified in the Policy Advisement Phase? BACKGROUND On May 25, 2005, the council approved the City HalllPolice Building Action Plan which identified the major policy issues to be addressed, the overall description of project phasing, the nature of work to be accomplished, resource needs and proposed proj ect outcomes. The action plan stated, "... the principal task for the Policy Advisement Phase is to facilitate a workshop with the Eugene City Council for the purpose of identifying and providing direction on policy issues relevant to the City Hall Complex. . . with resolution of as many issues as possible at the front end of the process." The Project Team of Thomas Hacker Architects facilitated the council workshop on October 19, 2005. Based on discussion in preparation for and during the workshop, this Agenda Item Summary addresses project values, key policy issues, and options for addressing these issues. Proiect Values The following project values emerged from pre-workshop interviews with the mayor and council, and were presented during the workshop: 1. Exercise fiscal responsibility 2. Produce government efficiency 3. Be user-friendly 4. Embody environmental stewardship 5. Enhance downtown 6. Inspire civic pride The proposed values are intended to continuously guide the project's decision-making process as staff engages the community in the technical discussions relevant to the proj ect. The discussions should help to reveal public priorities to be considered by the council in project decisions. As such, they would remain flexible and open to ideas garnered from the public to be considered by the council. City Council discussion at the workshop seemed to indicate support for the concept of using the project values in this way. The council also indicated a desire to formally adopt Guiding Values for this project after having time to consider them more fully. LICMOl200S Council AgendaslMOSl123lS0S1123B.doc