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<br />The staff team for the first three phases of the action plan consists of Jim Carlson as the lead Execu-
<br />tive Manager, Mike Penwell as the project lead, and a committee consisting of members from Facility
<br />Management, Finance, Planning and Development, Public Works, Municipal Court, and Police as
<br />well as the City's Public Information Officer. Many other staff members from across the City organi-
<br />zation will be tapped for their expertise in specific areas and to provide input to the consultant team
<br />during programming and design review, The appropriate staff team for design and construction will
<br />be assembled at the beginning of phase four and would presumably include some of the same com-
<br />mittee members that participated in the first three phases,
<br />
<br />E, Resource Needs
<br />The total cost of fully resolving the City Hall/Police Building issue will likely exceed $100 million
<br />including design and construction costs for almost any of the possible scenarios for the City Hall
<br />Complex, However, the funds will be allocated and spent incrementally with multiple opportunities
<br />for monitoring and evaluation by City staff, the council, and the public, A rough estimate of costs by
<br />component is as follows:
<br />
<br />1, Phase One - Policy Advisement
<br />a, Select consultant team
<br />b, Conduct a facilitated session with council to identify and provide direction on policy
<br />issues: $30,000
<br />c, Adopt initial policy direction
<br />2, Phase Two - Adopt the City Hall Complex Development Plan
<br />a, Complete the master planning and public participation process: $300,000 - $400,000
<br />b, Adopt the Development Plan
<br />3, Phase Three - Adopt the City Hall Complex Implementation Plan
<br />a, Complete schematic design and implementation options: $250,000 - $350,000
<br />b, Adopt the Implementation Plan
<br />4, Phase Four - Design and Construction of the City Hall Complex: $100,000,000+
<br />
<br />The majority of the costs related to completion of both the Implementation Plan and the Development
<br />Plan are consultant fees, A portion of project staff time will be charged to the project as Professional
<br />Service Fees (PSF), reflecting the City's policy of recovering capital project-related staff costs
<br />through charges to projects, Other staff time is already included in departmental budgets, but allo-
<br />cating resources to this action plan may reduce time available for other ongoing departmental work
<br />programs, The costs for materials, supplies, and consultant reimbursable expenses should be a rela-
<br />tively small percentage of total project costs,
<br />
<br />As a point of comparison, the consultant contract for EWEB' s current planning process is just under
<br />$800,000 for a scope of work roughly equivalent to phases one through three described above,
<br />
<br />F, Monitoring and Evaluation
<br />This action plan is focused on specific outcomes in the form of initial policy advisement, a completed
<br />City Hall Complex Development Plan, a completed City Hall Complex Implementation Plan, and
<br />design and construction of facilities to carry out the Implementation Plan, A detailed work program
<br />and time line for Phase One and Two of the action plan has been developed, and will be updated
<br />during execution of Phase One, Progress on Phase One and Two will be monitored through the
<br />detailed work program and time lines , Council approval of each project phase will be the primary
<br />measure of success in meeting proposed outcomes for the first three phases, with authorization to ini-
<br />tiate construction projects indicating the measure of success for Phase Four. Ultimately, the action
<br />plan will be considered a resounding success if construction has begun within five years on at least
<br />the initial phase of the City Hall/Police Building,
<br />
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