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EUGENE CITY COUNCIL AGENDA ITEM SUMMARY Work Session: Update on Cultural Services Division Meeting Date: May 12, 2004 Agenda Item Number: A Department: Library, Recreation and Cultural Services Staff Contact: Robb Hankins www. cl. eugene, or. us Contact Telephone Number: 682-5133 AGENDA ITEM SUMMARY This is an informational presentation regarding an update on the Cultural Services Division. Topics will include: 1) Cultural Services Subfund six year financial forecast; 2) highlights of improvements implemented to address revenue challenges; and, 3) discussion of a growth plan for revitalizing the Hult Center, Cuthbert Amphitheater and the arts in downtown Eugene. BACKGROUND Council Action History The Cultural Services Subfund was created by addendum to the FY99 Budget. Prior to FY99, the Cultural Services Division's budget was in the General Fund. Policy Issues Not applicable. Council Goals This informational presentation relates to the Council Goal of "Accessible and Thriving Culture and Recreation." Financial and/or Resource Considerations Attached is the Cultural Services Subfund six-year financial forecast; the assumptions used in this forecast are the same as those in the General Fund forecast presented to the council earlier this year. · About one-third of the subfund's resources come from Transient Room Taxes and approximately two-thirds from operating revenue (e.g., user fees). · The fund must cover any cost increases within fund resources. For the past several years, the Cultural Services forecast has been predicting future operating deficits. · As with the General Fund forecast, projected costs (especially personnel-related costs) are escalating more rapidly than available resources. · For the last few years, staff has used simple reductions and operating efficiencies to balance the budget. Such small incremental changes will not "fix" the underlying problem. L:\CMO\2004 Council Agendas\M040512\S040512A. doc