Admin Order 44-23-01-F -- Final Public Contracting Rule 2022

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Exhibit A to Administrative Order No. 44-23-01-F City of Eugene Public Contracting Rules 2022 – Part 2 Page 17 b) If the Contracting Agency is a Local Contracting Agency, provide to its Local Contract Review Board, each calendar quarter, copies of each Written cost analysis and Written determination. Related State Statutes: ORS 279A.065, ORS 279B.050, ORS 279B.030, ORS 279B.036, OL 2009, c 880 §§ 2-4 137-047-0255. Competitive Sealed Bidding 1) Generally. A Contracting Agency may procure Goods or Services by competitive sealed bidding as set forth in ORS 279B.055. An Invitation to Bid is used to initiate a competitive sealed bidding solicitation and shall contain the information required by ORS 279B.055 (2) and by section 2 of this Rule. The Contracting Agency shall provide public notice of the competitive sealed bidding solicitation as set forth in Rule 137-047-0300. 2) Invitation to Bid. In addition to the provisions required by ORS 279B.055(2), the Invitation to Bid shall include the following: a) General Information. A) Notice of any pre-Offer conference as follows: (i) The time, date and location of any pre-Offer conference; (ii) Whether attendance at the conference will be mandatory or voluntary; and (iii) A provision that provides that statements made by the Contracting Agency’s representatives at the conference are not binding upon the Contracting Agency unless confirmed by Written Addendum. B) The form and instructions for submission of Bids and any other special information, e.g., whether Bids may be submitted by electronic means (See Rule 137-047-0330 for required provisions of electronic Bids); C) The time, date and place of Opening; D) The office where the Solicitation Document may be reviewed; E) A statement that each Bidder must identify whether the Bidder is a “resident bidder,” as defined in ORS 279A.120(1); F) Bidder’s certification of nondiscrimination in obtaining required subcontractors in accordance with ORS 279A.110(4). (See Rule 137-046-0210(2)); G) How the Contracting Agency will notify Bidders of Addenda and how the Contracting Agency will make Addenda available (See Rule 137-047-0430). b) Contracting Agency Need to Purchase. The character of the Goods or Services the Contracting Agency is purchasing including, if applicable, a description of the acquisition, Specifications, delivery or performance schedule, inspection, and acceptance requirements. Pursuant to ORS 279B.055, the Contracting Agency’s description of its need to purchase must: A) Identify the scope of the work to be performed under the resulting Contract, if the Contracting Agency awards one; B) Outline the anticipated duties of the Contractor under any resulting Contract; C) Establish the expectations for the Contractor’s performance of any resulting Contract; and D) Unless the Contracting Agency for Good Cause specifies otherwise, the scope of work must require the Contractor to meet the highest standards prevalent in the industry or business most closely involved in providing the Goods or Services that the Contracting Agency is purchasing. c) Bidding and Evaluation Process.