Admin Order 44-23-01-F -- Final Public Contracting Rule 2022

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Exhibit A to Administrative Order No. 44-23-01-F City of Eugene Public Contracting Rules 2022 – Part 2 Page 20 B) No public notice need be given of this invitation to submit price Bids because such notice was previously given. Related State Statutes: ORS 279A.065 ORS 279B.055 137-047-0260. Competitive Sealed Proposals 1) Generally. A Contracting Agency may procure Goods or Services by competitive sealed Proposals as set forth in ORS 279B.060. A Contracting Agency shall use a Request for Proposal to initiate a competitive sealed Proposal solicitation. The Request for Proposal must contain the information required by 279B.060(2) and by section (2) of this rule. The Contracting Agency shall provide public notice of the Request for Proposal as set forth in Rule 137-047-0300. 2) Request for Proposal. In addition to the provisions required by ORS 279B.060(2), the Request for Proposal must include the following: a) General Information. A) Notice of any pre-Offer conference as follows: (i) The time, date, and location of any pre-Offer conference; (ii) Whether attendance at the conference will be mandatory or voluntary; and (iii) A provision that provides that statements made by the Contracting Agency’s representatives at the conference are not binding upon the Contracting Agency unless confirmed by Written Addendum. B) The form and instructions for submission of Proposals and any other special information, e.g., whether Proposals may be submitted by electronic means (See OAR 137-047-0330 for required provisions of electronic Proposals); C) The time, date, and place of Opening; D) The office where the Solicitation Document may be reviewed; E) Proposer’s certification of nondiscrimination in obtaining required subcontractors in accordance with ORS 279A.110(4). (See OAR 137-046-0210(2)); and F) How the Contracting Agency will notify Proposers of Addenda and how the Contracting Agency will make Addenda available. (See Rule 137-047-0430). b) Contracting Agency Need to Purchase. The character of the Goods or Services the Contracting Agency is purchasing including, if applicable, a description of the acquisition, Specifications, delivery or performance schedule, inspection and acceptance requirements. Pursuant to ORS 279B.060(2)(c), the Contracting Agency’s description of its need to purchase must: A) Identify the scope of the work to be performed under the resulting Contract, if the Contracting Agency awards one; B) Outline the anticipated duties of the Contractor under any resulting Contract; C) Establish the expectations for the Contractor’s performance of any resulting Contract; and D) Unless the Contractor under any resulting Contract will provide architectural, engineering, photogrammetric mapping, transportation planning, land surveying services, or related services that are subject to ORS 279C.100 to 279C.125, or the Contracting Agency for Good Cause specifies otherwise, the scope of work must require the Contractor to meet the highest standards prevalent in the industry or business most closely involved in providing the Goods or Services that the Contracting Agency is purchasing. c) Proposal and Evaluation Process.