Admin Order 44-23-01-F -- Final Public Contracting Rule 2022

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Exhibit A to Administrative Order No. 44-23-01-F City of Eugene Public Contracting Rules 2022 – Part 2 Page 65 a) Except as provided in subsection (b) of this section, a Contracting Agency shall advertise each RFP and RFQu at least once in at least one newspaper of general circulation in the area where the Project is located and in as many other issues and publications as may be necessary or desirable to achieve adequate competition. Other issues and publications may include, but are not limited to, local newspapers, trade journals, and publications targeted to reach disadvantaged business enterprise (“DBE”), service-disabled veteran business (“SDVB”), minority business enterprise (“MBE”), women business enterprise (“WBE”) and emerging small business enterprise (“ESB”) audiences. A) A Contracting Agency shall publish the advertisement within a reasonable time before the deadline for the Proposal submission or response to the RFQu or RFP, but in any event no fewer than fourteen (14) calendar days before the closing date set forth in the RFQu or RFP. B) A Contracting Agency shall include a brief description of the following items in the advertisement: (i) The Project; (ii) A description of the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services or Related Services the Contracting Agency seeks; (iii) How and where Consultants may obtain a copy of the RFQu or RFP; and (iv) The deadline for submitting a Proposal or response to the RFQu or RFP. b) In the alternative to advertising in a newspaper as described in subsection (2)(a) of this rule, the Contracting Agency shall publish each RFP and RFQu by one or more of the electronic methods identified in Rule 137-046-0110(14). The Contracting Agency shall comply with subsections (2)(a)(A) and (2)(a)(B) of this rule when publishing advertisements by electronic methods. c) [Refer to Part 1, Section 8 of the City of Eugene Public Contracting Rules] 3) Request for Qualifications Procedure. Contracting Agency may use the RFQu procedure to evaluate potential Consultants and establish a short list of qualified Consultants to whom the Contracting Agency may issue an RFP for some or all of the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services, or Related Services described in the RFQ. a) A Contracting Agency shall include the following, at a minimum, in each RFQu: A) A brief description of the Project for which the Contracting Agency is seeking a Consultant; B) A description of the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services, or Related Services the Contracting Agency seeks for the Project; C) Conditions or limitations, if any, that may constrain or prohibit the selected Consultant’s ability to provide additional services related to the Project, including but not limited to construction services; D) The deadline for submitting a response to the RFQu; E) A description of required Consultant qualifications for the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services, or Related Services the Contracting Agency seeks; F) The RFQu evaluation criteria, including weights, points or other classifications applicable to each criterion; G) A statement whether or not the Contracting Agency will hold a pre-qualification meeting for all interested Consultants to discuss the Project and the Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying