Admin Order 44-23-01-F -- Final Public Contracting Rule 2022

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Exhibit A to Administrative Order No. 44-23-01-F City of Eugene Public Contracting Rules 2022 – Part 2 Page 67 pricing policies, proposals, or other pricing information as part of the Contracting Agency’s screening and selection of prospective Consultants, pursuant to ORS 279C.110(5) [HB 2769 (Oregon Laws 2019, Chapter 55)], the Contracting Agency cannot request cost proposals or otherwise use pricing policies, proposals, or other pricing information as part of the Request for Qualifications. The Contracting Agency may only request cost proposals or otherwise use pricing policies, proposals or other pricing information during the RFP process, following the establishment of a short list of qualified Consultants through the Request for Qualifications process. d) RFQu Evaluation Committee. The Contracting Agency shall establish an RFQu evaluation committee of at least two (2) individuals to review, score, and rank the responding Consultants according to the evaluation criteria. The Contracting Agency may appoint to the evaluation committee Contracting Agency employees or employees of other public agencies with experience in Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services, Related Services, construction services, or Public Contracting. If the Contracting Agency procedure permits, the Contracting Agency may include on the evaluation committee private practitioners of architecture, engineering, photogrammetry, transportation planning, land surveying or related professions. The Contracting Agency shall designate one member of the evaluation committee as the evaluation committee chairperson. e) A Contracting Agency may use any reasonable screening or evaluation method to establish a short list of qualified Consultants, including but not limited to, the following: A) Requiring Consultants responding to an RFQu to achieve a threshold score before qualifying for placement on the short list; B) Placing a pre-determined number of the highest scoring Consultants on a short list; C) Placing on a short list only those Consultants with certain essential qualifications or experience, whose practice is limited to a particular subject area, or who practice in a particular geographic locale or region, provided that such factors are material, would not unduly restrict competition, and were announced as dispositive in the RFQu. f) After the evaluation committee reviews, scores and ranks the responding Consultants, the Contracting Agency shall establish a short list of at least three qualified Consultants, if feasible; provided however, if four or fewer Consultants responded to the RFQu or if fewer than three Consultants fail to meet the Contracting Agency’s minimum requirements, then: A) The Contracting Agency may establish a short list of fewer than three qualified Consultants; or B) The Contracting Agency may cancel the RFQu and issue an RFP. g) No Consultant will be eligible for placement on a Contracting Agency’s short list established under subsection (3)(d) of this rule if Consultant or any of Consultant’s principals, partners or associates are members of the Contracting Agency’s RFQu evaluation committee. h) Except when the RFQu is cancelled, a Contracting Agency shall provide a copy of the subsequent RFP to each Consultant on the short list. 4) Formal Selection of Consultants through Request for Proposals. Contracting Agency shall use the procedure described in section (4) of this rule when issuing an RFP for a Contract described in section (1) of this rule. (a) RFP Required Contents. Except as otherwise provided in Sections (4)(b) and (4)(c) of this rule, Contracting Agency using the formal selection procedure shall include at least the following in each RFP, whether or not the RFP is preceded by an RFQu: A) General background information, including a description of the Project and the specific Architectural, Engineering, Photogrammetric Mapping, Transportation Planning, or Land Surveying Services, or Related Services sought for the Project,