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4. Cover Sheet, which must include the following and be printed on the reverse side of each signature sheet (EC 2.975): a. Instructions to circulators and signers. OR b. The title of the ordinance to be referred the caption of the ballot title as it will appear at the 1 election. c. Names and addresses of Chief Petitioners. d. An attached copy of the complete and correct text of the ordinance being referred. (EC 2.975) 5. SEL 371 or 373 Signature Sheet , which must contain the following: a. The number of the ordinance to be referred and the date it was adopted by the council. b. A clear statement as to whether petition circulators are being paid. State Form SEL 373 is to be used if some circulators are being paid. The SEL 371 is to be used if no circulators are being paid. c. A signed statement by the circulator that he/she personally witnessed each individual’s signing of the sheet. 6. SEL 222 Statement of Organization Chief petitioners sponsoring an initiative or referendum petition must file a Statement of Organization if they are active. Registration must occur within 3 business days of first receiving a contribution or making an expenditure, but no later than the date the petition is approved for circulation. The City Recorder cannot approve cover and signature sheets for circulation until a Statement of Organization has been filed. To register, the treasurer or Chief Petitioner must file a Statement of Organization for a Chief Petitioner Committee using the Oregon Secretary of State’s electronic filing system, ORESTAR, or completing the paper form (SEL 222), and filing it with the Elections Division either by mail, fax or hand-delivery. The form may be downloaded from the Election’s Division website at www.oregonvotes.org. Once filed with the Elections Division, an identification number is assigned. BALLOT TITLE On the next business day after a prospective petition is filed, the City Recorder will provide a copy to the City Attorney. Within 5 business days, the City Attorney will review the prospective petition for legal sufficiency and, if appropriate, issue a ballot title. Unless a successful appeal is filed, this text will appear on the ballot if an election is held on the referendum petition. Once the chief petitioners have received written approval to circulate, the ballot title drafting process and the collection of signatures may occur simultaneously, APPEAL OF BALLOT TITLE Upon receipt of the ballot title, the City Recorder publishes a notice in the next available edition of the Register-Guard (a newspaper of general circulation) that the ballot title has been received. Any elector dissatisfied with the ballot title may, within 7 business days after it is delivered to the City Recorder’s Office, file an appeal with Lane County Circuit Court. An appellant must notify the City Recorder that an appeal has been filed no later than 5 pm on the first business day after the petition has been filed with the circuit court. The court rules on such appeals in an expedited hearing and makes the final determination of the ballot title that shall appear before the voters at the election. 1 Eugene Code 2.975(3) allows that each signature sheet may contain the number of the ordinance to be referred and the date it was adopted instead of the caption of the ballot title. If petitioners place the Ballot Title language on the cover and signature sheet, and the ballot title is later changed through the appeal process, all signatures collected with the original language would be invalid. Therefore, it is recommended that the Ordinance number and title be used on the signature and cover sheets instead. Referendum Petition Process Page 2 of 4 12/10/2008