CC Minutes - 10/15/08 Process Session

Home Browse Search

Mr. Clark, seconded by Ms. Bettman, moved to extend the discussion by five min- utes. The motion passed unanimously. Mr. Clark agreed with Mr. Zelenka that a laptop was a very useful tool and there were times when Internet access was important. He would support a formal policy that laptops were to be used as a meeting resource and real time outside communication during a meeting was prohibited. Ms. Taylor commented that councilors could communicate with each other during meetings. She did not want laptops used and preferred to see people’s faces instead of their computers. Ms. Bettman noted that all councilor emails were part of the public record, but she heard from a constituent who was told that councilors could delete emails and then they were no longer in the public record. Mr. Klein cautioned councilors that emails should not be deleted unless it was addressed to the mayor and council, in which case staff retained a copy. Emails sent directly to an individual councilor in his or her official capacity were covered by State retention requirements and should not be deleted. He would provide a retention schedule. Topic: Use of council office space (guidelines, courtesies) This item was deferred. Topic: Meeting safety This item was deferred. Ms. Piercy said the items that were deferred would be addressed in the future. She asked the city manager to discuss the Civilian Review System and Police Auditor oversight process. Mr. Ruiz distributed and read his memorandum of October 15, 2008, addressed to the mayor and the council. The meeting adjourned at 3 p.m. Respectfully submitted, Jon Ruiz City Manager (Recorded by Lynn Taylor) MINUTES—Eugene City Council October 15, 2008 Page 11 Work Session