Resolution No. 4632 - Laserfiche WebLink

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RESOLUTION NO. 4632 A RESOLUTION APPROVING AND ADOPTING STANDARDS AND GUIDELINES FOR OPERATION OF A NEIGHBORHOOD MATCHING GRANT PROGRAM, AND EXEMPTING CONTRACTS ENTERED INTO THEREUNDER FROM THE CITY'S COMPETITIVE BIDDING REQUIREMENTS. The City Council of the City of Eugene finds that: A. The City encourages participation in community affairs by its citizens, and has had a Neighborhood Recognition Policy in effect since 1973. During 1997 and 1998 both the City Council and the City's Budget Committee on several occasions reviewed and discussed reorganization of the neighborhood program and considered numerous redesign options. B. On April 28, 1999 the Council reviewed a series of program options and discussed recommendations based on a staff proposal. During its May 12, 1999 meeting the staff proposals were considered, and the Council by motion approved a recommendation to the Budget Committee to fund a neighborhood program within the Planning and Development Department that included among its elements the creation of a matching grant program. That recommendation was approved by the Budget Committee in May 1999 and by the City Council on June 21, 1999. C. The Planning and Development Department created a department advisory committee to make recommendations on the establishment of specific program guidelines and an allocations process. The committee has conducted numerous work sessions, including two public work shops to solicit input from interested citizens. The committee's recommendation is incorporated in the Neighborhood Matching Grants Program Standards and Guidelines attached as Exhibit A, which the City Manager has approved and recommended for adoption. D. As described in the Standards and Guidelines, the award of matching grants for the purpose of accomplishing neighborhood projects will necessitate the execution of contracts between the City and grant recipients to ensure the grant funds are utilized in the manner approved. Because of the unique nature of this Program, a public need exists to exempt all Matching Grant Program contracts, as a class, from the formal bidding and quotation requirements of Sections 2.1200 to 2.1255 of the Eugene Code, 1971, so long as the contracts are executed in conformity with the procedures established in the Standards and Guidelines. The public interest would be best served, favoritism would not be encouraged, competition would not be diminished, and substantial savings to the City could result from declaring these contracts exempt from the City's formal bidding and quotation requirements, which the Council has authority to do under State law and under the Charter, Ordinances and adopted policies of the City. Resolution - 1