Item B: River Avenue Improvements

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Schoening replied that the chair of the stakeholder group could present the results along with a lead staff person at a work session. Mr. Hoobyar suggested that the group talk about the nuances of how the material would be submitted at a later point in the process. In response to a question from Mr. Howard, Ms. Cahill stated that the date had been set for October 26 on the tentative council agenda, but she stated that this date could be moved depending on how quickly the stakeholders group come up with a concept to forward to counciL Mr. Hoobyar reviewed the agenda. No changes were made. He hoped to reach agreement by the end of the first meeting on what problems should be addressed. 2. Meeting Agreements Mr. Hoobyar highlighted the meeting agreements, as follows: . Honor the agenda/change only by agreement; . Listen carefully to speakers; . Focus on the issue, not the personalities; . Be recognized before speaking; . Monitor speaking time so all group members have a chance to sreak; . Avoid side conversations. Mr. Hoobyar decided that the clock on the back wall would be the official time. He said an issue that merited a lot of conversation would be noted on a flip chart for more in-depth consideration at one of the next meetings. He asked that group members turn off cell phones and pagers. Regarding public comment, Mr. Hoobyar was uncertain whether setting aside some time in the agenda for it was in the best interest of the group. He noted that on the one hand it did provide a forum for people but it impacted the time for the rest of the agenda. He reiterated that members of the community should feel free to contact the stakeholders group. Ms. Vaughn asked if community members had access to the contact sheet so that they could share input with group members. Ms. Cahill replied that the informational postcard had the names of group members but no contact information. Me Howard understood that staff would return to the community meetings and report on what had transpired. He thought this would be the best time for public input, though he would not object to sharing his contact information. Mr. Hoobyar decided to pass around a sign-up sheet for stakeholder members to provide their preferred contact information. Mr. Schoening said he would post the contact information on the City's Web site. MINUTES-River Avenue Stakeholder Group - Public Works Department August 24. 2005 Page 2