Admin Order 21-91-01 - Laserfiche WebLink

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1. Gifts given to the City of Eugene in care of elected or appointed City officials and other City staff who represent the City shall be tracked by the City Department which administers the program under which auspices the gift was received. The cumulative listing of all gifts given the City will be maintained by the City Recorder's Office. 2. The listing shall include the description of the item, source, date received, estimated value, any identifying numbers or symbols which are unique to the item (such as serial number), disposition (such as displayed, archived, etc.), and location (such as where displayed, department responsi- ble for item, archived). 3. A copy of the gift inventory listing will travel with the item in its disposition, and will remain with it. Instructions on notifying the City Recorder's Office of changes regarding the item (location, condition, value, etc.) will also accompany the item so that the list of gifts can be updated. 4. Wherever possible given physical requirements of display, security, maintenance, etc., the gift shall be displayed by the department most closely allied with the program under whose auspices the gift was received by the representative of the City. The City Manager may choose other display alter- natives as appropriate. The department responsible for the display of the gift shall be responsible for its maintenance. In the event the department is moved, divided or merged, the succeeding department most closely identi- fied with the program under whose auspices the gift was received shall assume responsibility for the gift. 5. All negotiable gifts shall be turned over to the City Manager to be deposited in the appropriate fund or made available to the recipient agency or official in accordance with the intent of the donor. 6. The City Attorney shall review all negotiable or in-kind gifts with a value greater than $100 that are to be returned to the individual who re- ceived the gift for that individual's use. 7. All monetary gifts received by an elected or appointed official or other City staff because of the person's position or duties as a representa- tive or employee of the City shall be accounted for and recognized as revenue in the City's budget; all physical gifts valued in excess of $2,000 shall be accounted for and recognized as revenue in the City's budget. 8. Nothing contained herein shall apply to gifts received pursuant to Section 2.159 of the Eugene Code, 1971 which authorizes the Downtown Commis- sion to receive gifts on behalf of the council, and to recommend the use or disposition of such property to the Council, or to gifts received pursuant to Section 2.365 of the Eugene Code, 1971, which allows the Planning Commission to receive gifts and to have control and disposition over these gifts. Gifts given to the City in care of an official who serves on either the Downtown Commission or the Planning Commission shall be considered as a gift to the respective body and may be disposed of according to the method provided in the relevant Code section. Dated and effective this /3 --I!L (~)6'/--?// Ph'~JliC al Administrative Order - 2