Admin Order 44-91-07 - Laserfiche WebLink

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1. Except as permitted in paragraph 2 below, employees may not accept special favors, considerations, gifts, services, cash, discounts for private purchases or gratuities offered because of their employment with the City. 2. Plaques, pins, and items of commemorative nature which have no monetary value and are not suitable for public display that have been given to an individual in recognition of his or her particular contribution shall be retained by the individual receiving the gift and shall no longer be con- sidered City property. 3. None of the procedures for accounting for, tracking, or disposing of gifts received by an elected or appointed official or other City staff because of the person's position or duties as a representative or employee of the City is intended in any way to alter or affect the policy regarding ac- ceptance of gifts by employees set forth in paragraphs 1 and 2 above. 4. Gifts given to the City of Eugene in care of elected or appointed City officials and other City staff who represent the City shall be tracked by the City Department which administers the program under whose auspices the gift was given. The cumulative listing of all gifts given the City will be maintained by the City Recorder's Office. 5. The listing shall include the description of the item, source, date received, estimated value, any identifying numbers or symbols which are unique to the item (such as serial number), disposition (such as displayed, archived, etc.), and location (such as where displayed, department responsi- ble for item, archived). 6. A copy of the gift inventory listing will travel with the item in its disposition, and will remain with it. Instructions on notifying the City Recorder's Office of changes regarding the item (location, condition, value, etc.) will also accompany the item so that the list of gifts can be updated. 7. Wherever possible given physical requirements of display, security, maintenance, etc., the gift shall be displayed by the department most closely allied with the program under whose auspices the gift was received by the representative of the City. The City Manager may choose other display alter- natives as appropriate. The department responsible for the display of the gift shall be responsible for its maintenance. In the event the department is moved, divided or merged, the succeeding department most closely identi- fied with the program under whose auspices the gift was received shall assume responsibility for the gift. 8. All negotiable gifts shall be turned over to the City Manager to be deposited in the appropriate fund or made available to the recipient agency or official in accordance with the intent of the donor. 9. All monetary gifts received by an elected or appointed official or other City staff because of the person's position or duties as a representa- tive or employee of the City shall be accounted for and recognized as revenue in the City's budget; all physical gifts valued in excess of $2,000 shall be accounted for and recognized as revenue in the City's budget. 10. Section 1-420 of the Administrative Policies and Procedure Manual is repealed and replaced by this Administrative Order. The procedures and Administrative Order - 2