Admin Order 44-93-05 - Laserfiche WebLink

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(a) Documentation of the contractor's investigation at the time of the commitment of the DBE's capacity to perform the work; (b) Documentation of the contractor's good faith efforts to enable the DBE to perform; ( c) Documentation that describes and cites specific actions or inaction of the DBE which constitutes the unwillingness or inability to perform; (d) Identification of the DBE proposed for replacement and the [B]lPd items and amounts to be performed by the replacement; and ... (e) replaced. The total dollar amount, per bid item, paid to date to the DBE to be The contractor must concurrently notify the DBE to be replaced of the request to substitute, and request that the DBE present to the City, within a reasonable period of time, a response to the contractor's request for substitution. The City shall not approve the replacement until a written response has been received from the DBE to be replaced, or a reasonable time period has elapsed. The contractor and the DBE shall be notified in writing of the City's decision. If the contractor is unable to replace the DBE with another certified DBE, the contractor must demonstrate to the City its good faith efforts to obtain DBE participation on the originally committed or other bid items. If good faith efforts cannot be demonstrated, sanctions or other remedies provided for in the contract may be imposed. The contractor's documentation concerning good faith efforts must include, at a minimum, written evidence of notification to DBEs soliciting their interest in the contract and of negotiations with DBEs for specific sub-bids. The contractor must list the names, addresses and telephone numbers of the DBEs contacted, a description of the information provided to DBEs regarding the work to be performed and a statement of the results of those contacts. (6) Payments to DBE's. The contractor must maintain records of all subcontracts entered into with DBEs and records of materials purchased from DBE suppliers. Such records shall show the name and business address of each DBE subcontractor or vendor and the total dollar amount actually paid each DBE subcontractor or vendor. The contractor shall submit to the Project Manager's office an affidavit certifying that payment was made to the DBE subcontractor or vendor, to be signed by both the prime contractor and the DBE subcontractor or vendor. Such an affidavit shall be submitted during the project at any time a payment is made to a DBE and a summary certification affidavit shall be submitted at the completion of the project. K. Procedure When Contractor Fails to Meet DBE Obli2ations. (1) If a complaint is submitted to the City, or if the DBE Liaison Officer or Administrative Order - 10