Item C: Use of Facility Reserve-Next Steps on Police Patrol Facility

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In February 2005, the council established eight strategic priorities for the community, one of which was to “conclude the discussion on the City Hall/Police Building.” Subsequently, on May 25, 2005, the council approved the City Hall Complex Action Plan which identified the major policy issues to be addressed, the overall description of project phasing, the nature of work to be accomplished, resource needs and proposed project outcomes. The first three phases of this action plan became the City Hall Complex Master Plan, a planning process that spanned 2½ years and produced various policy directions from the council as well as specific next step recommendations from the City Hall Complex design team. See Attachment B for the history of council action on the City Hall Complex Master Plan. Also visit the project website, http://www.eugenecityhall.com/, for detailed information related to the City Hall Com- plex Master Plan including: ? Phase 1 Report (http://www.eugenecityhall.com/pdf/ECH_phase_one_report.pdf) ? Phase 2 Report Executive Summary (http://www.eugenecityhall.com/pdf/ech_phase_two_Executive_summary.pdf) ? Phase 3 Report Executive Summary (http://www.eugenecityhall.com/pdf/ech_phase_3_Executive_summary.pdf) The master plan resulted in a vision for a new City Hall reflective of the values and priorities of Eugene, and a flexible design that allows for incrementally moving forward when the City is ready and funding is available. In the meantime, the number one recommendation from the City Hall Complex design team was to build the Police Patrol Facility, completing the relocation of all primary emergency response functions out of City Hall and into Essential Facility structures. At the October 17, 2007, council work session, the direction was to proceed with development of a Patrol Facility concept design for a portion of the existing LTD RideSource site on Garfield Street and continue to explore the acquisition of potential sites in the immediate area. This site preference recognized certain operational efficiencies that could be realized by locating the Patrol Facility close to the gas pumps at Fleet Maintenance and close to the Police Services Building where the Forensics Evidence and Property Control Units are located. Since that time, certain advantages have been identified with locating the Patrol Facility in or near downtown including the potential for better response to downtown public safety issues, better support for downtown development by the addition of a newly constructed building, and better connection between the Police Patrol Division and the rest of the Police Department in City Hall. Several potential sites were identified during the City Hall Complex Master Plan process that could be analyzed further to determine the most suitable site for a Police Patrol Facility. This analysis could be accomplished using a portion of the fund balance remaining from the City Hall Complex Master Plan project with the results brought back to the council at a later date. The Police Patrol Facility is also listed as a placeholder project for $20 million in the 2010-2015 Capital Improvement Program draft approved by the Budget Committee on January 28, 2009, with capital funding estimated to occur in 2012. The cost estimate represents a total project cost including construction costs, soft costs, site acquisition costs, and construction cost escalation. The cost estimate was based on work done by the City Hall Complex design team in 2008. Since that time, construction costs have dropped somewhat reflecting both a reduction in material costs Z:\CMO\2009 Council Agendas\M090209\S090209C.doc