Item B: Use of Facility Reserve - Next Steps on Police Patrol Facility

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City Manager’s Office City of Eugene 777 Pearl Street, Room 105 M Eugene, Oregon 97401-2793 EMORANDUM (541) 682-5010 (541) 682-5414 FAX www.eugene-or.gov Date: February 11, 2009 To: Mayor Piercy and City Council From: Jon Ruiz, City Manager Subject: Council Work Session – Use of Facility Reserve for the Design and Construction of a Police Patrol Facility This work session is a follow-up to a February 9, 2009, work session requesting council direction to use a portion of the Facility Reserve for the design and construction of a Police Patrol Facility as the next step in addressing the deficiencies of the existing City Hall. Councilors supported the request to continue the work session discussion to take the time necessary to make a well informed decision for the community. WORK SESSION SUMMARY During the course of the work session on February 9, council members expressed the following: Emphatic concern for the safety of everyone who accesses services and works at City Hall due to the risk of significant damage in the event of a moderate to severe earthquake and a sense of responsibility to take appropriate action to mitigate the problem. Support for developing a parallel track for space planning options to address the needs of Municipal Court, City Manager’s Office, Human Resources, and Eugene Police Department administrative and investigative services. Desire to explore cost options for retrofitting and seismically upgrading City Hall. The importance of prudent planning for use of limited available Facility Reserve funds. Interest to move forward at an appropriate pace to gain community support for the planning efforts. Intent to use project construction to stimulate the local economy and support downtown planning efforts. Support for employee equity. Desire to investigate the best site options for the patrol facility and other city services, including the option to relocate City Hall to the EWEB administrative building site if it becomes available. Collectively, councilor comments reflected that the best outcomes for use of Facility Reserve funds will include: a police facility located downtown that meets essential service seismic requirements; a facility that meets ‘life safety’ seismic requirements for city services located at City Hall; appropriate space for C:\Documents and Settings\ceexelf\My Documents\City Manager\JR-Police Patrol Memo.doc