Item B: Use of Facility Reserve - Next Steps on Police Patrol Facility

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Keep all of Police in the existing City Hall and retrofit to meet essential service seismic requirements. Renovating the existing City Hall could be accomplished over time and would likely be eligible for incentives to help offset some of the costs of improvements for energy efficiency. Best Outcome: a facility that meets ‘life safety’ seismic requirements for city services located at City Hall. Move all non-police functions out of City Hall in order to meet Police’s space needs requirements. These non-police functions could be moved into leased or purchased space in a new or existing downtown building. Again, the EWEB administration building should be explored as a potential option. Best Outcome: appropriate space for the Municipal Court. The Municipal Court would need to move out of the current City Hall to allow needed expansion of Police. A possible option for Municipal Court is the courthouse space in the Federal Building across the street from City Hall if the Veteran’s Administration decides to locate elsewhere, or the lease or purchase of other suitable space. Best Outcome: new construction that reflects council’s goal for sustainable buildings and services . Bringing the current City Hall up to essential seismic requirements would not, in and of itself, meet this outcome. Best Outcome: enhanced customer service for the public. A retrofitted City Hall to essential seismic requirements will enhance customer service because of the assured ability to respond during an emergency, and efficiencies gained by providing adequate space. A relocated Court to a facility with appropriate space will enhance services. The relocation of the remaining City Hall offices may or may not enhance customer service. RECOMMENDATION The City Manager and staff recommend Option 1, which includes eventually moving all of Police out of City Hall. Phase One Upgrade City Hall to a “life safety” level of seismic resistance and make necessary modifications to mechanical systems. Using rough estimates prepared in 2000, a minimal seismic and mechanical upgrade might be accomplished for as little as $4-5 million. Move Human Resources to leased space and remodel the resulting space for use by Municipal Court at a cost of $1.5 to $2 million, or, if feasible, lease space for the Court. Construct a police patrol facility on an appropriate downtown site large enough to eventually accommodate the remaining police functions in a combined police facility. The total cost of the police patrol facility is estimated at $16-17 million based on the cost estimate prepared by the City Hall Complex design team and verified by a general contractor working locally in the Eugene-Springfield area (see Attachment A – Police Patrol Facility Project Cost Summary). This nd cost estimate was prepared for the LTD RideSource site near 2 & Garfield, and is roughly transferable to a downtown site that would likely require less on-site parking but may require a portion of the parking to be tucked under the building in order to preserve expansion capabilities. C:\Documents and Settings\ceexelf\My Documents\City Manager\JR-Police Patrol Memo.doc