Item 3A: Approval of City Council Minutes

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Mr. Kelly spoke to Value 7 and opined that the original wording sounded more like a value, whereas the revised wording sounded more in the measurable objective area. However, he stated he could accept the change as proposed. Mr. Kelly offered a friendly amendment, accepted by Mr. Poling and Ms. Taylor, to change the language in Position Statement 4 as follows: Develop the project in consideration of the Downtown Plan while not limiting th location choices to 8 Avenue. Mr. Papé questioned if the Police Department was moving towards a precinct model or leaning towards a downtown model. City Manager Taylor replied that such a decision was premature as the information needed to make the decision was incomplete at this time. Mr. Papé indicated that without such information the council cannot move ahead with that phase of the City Hall Complex. Jonah Hardy, architect for Thomas Hacker Architects, explained that the police design decision will certainly have an impact on the entire project; however, he pointed out that options will be identified that will allow the council to move forward. Mr. Papé indicated he did not oppose options per se; however, they must converge. He added that such a process does not stay with the simplicity theme that was necessary for the public domain. Mr. Penwell said that some of the components can be carried forward conceptually and staff understands that hard data will be necessary within the next year. To respond to the Police Department design, Police Chief Robert Lehner spoke to the Consolidation Models and said that three options have been developed around Model 5, any one of which will allow the department to deliver a precinct model. He pointed out that the decision the council must make around what to incorporate in City Hall was independent of service delivery models. Chief Lehner said that the models will be further refined for the benefit of the council at its next meeting so it can make a decision on this issue. In response to a question from Ms. Bettman, Chief Lehner clarified that the three options proposed for Model 5 include: (1) City Hall with the Police Department; (2) City Hall with the Police Department in close proximity; and (3) City Hall and the Police Department completely separate. However, he added that the principal of the division of a precinct, or not, will be preserved. With this clarification, Ms. Bettman asked for a postponement of the vote on the City Hall Complex on December 14, as she would not be in attendance. Ms. Bettman referred to Position Statement 3 and pointed out that as the Strategic Plan was discussed by the Police Commission, it reviewed different variations for the creation of precincts. She shared that she was informed by Chief Lehner that the City Council will make the decision on the precinct model and following that vote, that portion of the Strategic Plan will move forward. Mr. Penwell clarified that the December 14 meeting will not include an action request by staff to the City Council of the three police models. Rather, he explained that process will not converge until early in 2006. He further clarified that the action request to the council on December 14 will include the scope for the consultant team, how much technical information it should provide, and the adoption of the public involvement, and associated costs. Mr. Papé observed that staff was informing the council that it will make a decision around police operations in sight of going after facilities and he strongly suggested that how the Police Department was ultimately designed should inform the facilities. Mr. Penwell clarified that the council will determine the police delivery model and Facilities staff will include that decision in the facilities process. Mr. Taylor added that a process was in place to provide all the necessary 8 MINUTES—Eugene City Council November 23, 2005 Page Work Session