Item 3A: Approval of City Council Minutes

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Ms. Solomon, seconded by Ms. Ortiz, moved to develop and implement necessary plans and processes, a well as budgetary authority to hire an independent police auditor as outlined in Section 15-A of the Eugene Charter. Mr. Kelly thanked the Police Commission and ARRT for their exemplary efforts. He voiced support for the voters’ decision in November 2005. Mr. Kelly noted that budgetary requests for the recruitment process would be brought before the council on a contingency basis. In response to a question from Ms. Solomon, City Manager Taylor reiterated there were no funds allocated for the recruitment process in the current budget and there were approximately $45,000 in citywide contingency funds. The motion passed unanimously. Ms. Solomon, seconded by Ms. Ortiz, moved to develop and implement necessary plans and processes to recruit, select and appoint a citizen review board as outlined in Section 15-A of the Eugene Charter. Ms. Bettman requested that staff refer to the board as a civilian review board as recommended by the Police Commission, pointing out that there were members of the community who were not, in fact, citizens. She expressed hope that as the process moved forward it continued to include the community as it provided valuable input throughout the Police Commission’s review of oversight. The motion passed unanimously. Mr. Kelly presented a substitute motion to the one included in the AIS which was accepted and moved by Ms. Solomon below. Ms. Solomon, seconded by Ms. Ortiz, moved to appoint the Mayor, Council President, Council Vice President, and Police Commission Chair Tim Laue to an ad hoc committee to develop a timeline and plan for recruitment and selection of the auditor; to finalize the job description and candidate profile for the auditor; and to make recommendations regarding recruitment processes. The committee’s recommendations would be brought to the City Council for final approval. Mayor Piercy called for comments on the motion. Mr. Kelly opined it would be appropriate to utilize an ad hoc committee to assist the council in the recruitment/selection process. He said he would give deference to that committee to shape recommendations for the council’s review, which he suggested be completed within a six-week period due to critical timelines. Mr. Kelly opined that a professional recruiter would not be necessary for this process, pointing out that the position was well-defined and the Police Commission and/or Human Resources staff, with their expertise, could certainly assist with applicable marketing of the position. Mr. Poling pointed out that Mr. Kelly’s motion adds the Police Commission chair to the ad hoc committee which gives a slight advantage to the commission. He said while he respected the opinions of the commission chair, he was concerned about a possible imbalance on the committee. MINUTES—Eugene City Council January 18, 2005 Page 1 Work Session