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Mayor Piercy thought the current policy created an appearance of arbitrariness and asked the council to <br />reach a decision that everyone understood and agreed with. <br /> <br />Mr. Kelly said that while the policy as written was not ideal, he thought it was satisfactory and believed it <br />would be very difficult to draft criteria. He suggested that the issue was really one of mutual respect and <br />being attentive to the public. He noted that he did not base his requests on any scheduled vote, but rather on <br />his interest in the topic. He wished Mr. Poling had raised the issue of his potential absence earlier. Mr. <br />Poling pointed out that he brought it up in public at a council meeting and it was reflected in the minutes. <br /> <br />Ms. Taylor advocated for leaving the policy as it was, but to use it sparingly and to show respect. <br /> <br />Mr. Pryor summarized the discussion, saying he believed he heard that the reason for an absence was not <br />germane to the request to postpone action, that the council should honor such requests, and that they should <br />provide the council with notice of the request as early as possible. <br /> <br />Mayor Piercy suggested that there could be differences of opinion as to the timeliness of an action, and said <br />the councilors should not take a council decision to act in their absence personally. <br /> <br />Mr. Papé suggested that Mayor Piercy should announce a councilor’s request for postponement publicly at <br />the beginning of the relevant item. <br /> <br />Mayor Piercy adjourned the meeting at 8:17 p.m. <br /> <br />Respectfully submitted, <br /> <br /> <br /> <br />Dennis M. Taylor <br />City Manager <br /> <br />(Recorded by Kimberly Young) <br /> <br /> <br />MINUTES—Eugene City Council November 21, 2005 Page 6 <br /> Process Session <br />