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<br /> <br />ECC <br />UGENE ITY OUNCIL <br />AIS <br />GENDA TEM UMMARY <br /> <br /> <br /> <br />Work Session: City Council Supervision of Police Auditor <br /> <br />Meeting Date: May 20, 2009 Agenda Item Number: C <br />Department: Central Services Staff Contact: Alana Holmes <br /> <br />www.eugene-or.gov Contact Telephone Number: 682-5765 <br /> <br /> <br /> <br />ISSUE STATEMENT <br /> <br />This is a work session to discuss the council’s role as supervisor of the Police Auditor and what options <br />are available to assist the council with this task. <br /> <br /> <br />BACKGROUND <br />This work session is an opportunity to discuss in detail the manner in which the council would like to <br />provide supervision to the Police Auditor. As one of only two employees hired and directly supervised <br />by the council, it is essential for both parties to have clarity around the working relationship. (The <br />council also hires and supervises the municipal court judge, but that person is a contractor rather than an <br />employee.) <br /> <br />As a supervising body, it is important that the council outline the expectations of the work of the Police <br />Auditor and what type of working relationship will best serve both parties. Areas for consideration <br />include the following: <br />? <br /> <br />Preferred types of communication <br />? <br /> <br />Regular meetings to allow for information sharing, coaching and any critical feedback <br />? <br /> <br />Availability for issues that might arise regarding performance or behavior <br />? <br /> <br />How to process issues or concerns related to the police auditor <br /> <br />In addition, based on previous council discussions, the Police Auditor should provide updates on a <br />regular basis to the council, on a variety of matters. Attached is a draft document that illustrates many <br />possible topics and a mechanism to track information in a relatively easy format. The council also might <br />decide that the auditor should meet with individual elected officials on a regular basis (for example, <br />once a quarter), similar to how councilors now interact with the City Manager. <br /> <br />Another area for consideration is whether anyone should be identified as a first point of contact for the <br />auditor among the council body. For example, the council recently designated the council officers to <br />perform this function. Should that continue once a new police auditor begins? Having an identified first <br />point of contact could provide a more informal structure for some of the more routine supervision duties. <br /> <br /> <br />RELATED CITY POLICIES <br />This item is not directly related to a City policy. However, it is related to general Human Resource <br />practices in supervising employees. <br /> <br /> Z:\CMO\2009 Council Agendas\M090520\S090520C.doc <br />