Item 5: Ordinance Levying Assessments for West University Alleys

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Exhibit A MINUTES Local Improvement District Assessments Proposed Final Assessment for Improvements Consisting of Alley Paving Located in the West University Neighborhood Generally Bounded By Willamette Street, 19th Avenue, Kincaid Street, and Franklin Boulevard (Contract 2005-30, 2005-29, and 2005-28) (Job #4172, 4310 and 4309) January 30, 2006 Public Hearing Hearings Official Milo Mecham convened the hearing at 6:00 p.m. He described the subject matter of the hearing and procedures to be followed at the hearing. Present at the hearing representing the City of Eugene was City Engineer Mark Schoening, Principal Engineer Paul Klope and Project Engineer Steve Gallup. Principal Engineer Paul Klope began the City's presentation by briefly describing the project's history. Mr. Klope explained that the project was initiated by the Eugene City Council in January, 2004, in response to the recommendations of the West University Neighborhood Task Force. The Task Force's report on improvements needed in the neighborhood to address social and criminal problems in the area had recommended alley improvements as the second most important action needed in a list of ten priorities. Mr. Klope explained that, after the Task Force had made its recommendations, the Council reviewed alley design standards and the assessment process for alley improvements. While the basic process was largely unchanged, the Council had made some small changes to the Code language, designed to clarify that all costs associated with the alley improvements would be assessed to the adjacent property owners. Mr. Klope described the improvement process up to this time. After the project design work had been done and bids on the project received, a public hearing on the proposed formation of a local improvement district was held on April 20, 2005. After the Council approved the formation of the district, work was begun. Work has now been completed, and final costs calculated. Mr. Klope explained that the total final costs of the project was $1,852,322. Of that amount, the total assessable cost is $1,788,602. The non-assessable costs to be borne by the City, $63,720, were to pay for street work and repairs to existing driveways adjacent to the project, and the non-assessable evaluation and repairs to the City storm drain and wastewater systems needed during construction. Mr. Klope acknowledged that the actual costs for the project were higher than the estimated costs that had been announced at the formation of the district. The increase, approximately $178,000 came from over-excavation needed to stabilize some of the base prior to paving, extra tree preservation work, unexpected underground utility conflicts and additional analysis and repair work needed for existing improvements, and higher staff costs than expected. Alley Assessment Minutes Page 1