Item 2C - Adoption of Revised Neighborhood Association Charters

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ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Adoption of Revised Neighborhood Association Charters Meeting Date: February 27, 2006 Agenda Item Number: 2C Department: Planning and Development Staff Contact: Beth Bridges www.eugene-or.gov Contact Telephone Number: 682-5272 ISSUE STATEMENT The City Council is asked to adopt, by consent, revised charters for the following neighborhood associations: Cal Young Neighborhood Association, Santa Clara Community Organization, South University Neighborhood Association, and Whiteaker Community Council. BACKGROUND Process for revisions: Charter review committees were established for Cal Young Neighborhood Association (CYNA), South University Neighborhood Association (SUNA), and Whiteaker Community Council (WCC). Charter revisions for Santa Clara Community Organization (SCCO) were proposed at a general membership meeting. All proposed charter changes were reviewed by the respective Executive Boards along with input from Neighborhood Services staff. Charter revisions were submitted to the general membership per the provisions in the existing charter. All the organizations included notice of charter revisions in their General Meeting public notice. CYNA and WCC published the text of proposed changes in their newsletter. CYNA’s newsletter is posted on the City’s website. SUNA also posted the proposed changes on the website and distributed paper copies on request. SCCO sent proposed changes via e-mail and distributed paper copies on request. Charter amendments were voted on at the group’s General Meeting. In each case, the required quorum was met. A number of changes are not viewed by staff as significant policy considerations and therefore are not described in detail below. Examples of these include the following: changing the titles or terms of officers or the board; removing month-specific meeting references; forming committees; nominating, removing, or replacing board members or officers; and specifying “housekeeping” measures. If requested, staff can provide additional information explaining all the charter changes in detail. Boundaries: There were no changes to the existing boundaries. The SUNA board discussed staff’s request to include the South Eugene High School campus in its boundaries, but felt no compelling reason to do so. (The campus remains one of the few areas within the city limits not in any neighborhood association.) CYNA’s northern boundary is “the city limits,” and that language did not change. However, as land is annexed to the City, the physical boundary is, and continues to be, adjusted. Staff discovered that the Geographic Information System (GIS) layer for neighborhood associations incorrectly displayed the north and west boundaries of SCCO. This has been corrected. Attachment E shows the neighborhood association and community organizations boundaries as of February 2006. L:\CMO\2006 Council Agendas\M060227\S0602272C.doc