Item 2C - Adoption of Revised Neighborhood Association Charters

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Section 4. Absences. If a member of the Executive Committee is absent for four consecutive meetings, either regular or special, that member's position shall be vacated unless the Committee finds that extraordinary circumstances prevent the member's attendance. Section 5 Termination. Membership on the Executive Committee terminates at once for anyone who moves from the neighborhood. Section 6. Vacancies. The Executive Committee shall by appointment fill vacancies in the offices of President, Vice President, Secretary-Treasurer, and Newsletter Editor. ARTICLE IX MEETINGS The rules contained in Robert's Rules of Order shall guide the Cal Young Neighborhood Association in all cases in which they are applicable, and in which they are not inconsistent with the charter or by-laws of the Association. Section 1. General Meetings: There shall be a minimum of four General Meetings per year, at a time and place to be decided by the Executive Committee. All general meetings of the Association are open to the public. The quorum necessary to transact business at any General Meeting is ten participants. Section 2. Annual Meetings: The Annual Association Meeting shall be the first general meeting of the calendar year. Section 3. Notice of Meetings. a.) The dates of all regularly scheduled meetings shall be published in the newsletter. In addition, notice of each regularly scheduled meeting shall be separately published in the newsletter issued prior to that meeting, and shall also be provided to the City of Eugene Neighborhood Liaison Office for such additional public notice as may be possible. Notice of special meetings of the Executive Committee shall be given to all Executive Committee members and to the Neighborhood Liaison Office for such public notice as may be possible. b.) Notice shall include the date, time, and place of each meeting and a summary of the agenda. Section 4. Meeting Agendas. Meeting agendas shall include all items requested by the President or any two members of the Executive Committee. Any participant may raise and have discussed any additional item not previously on the agenda, but that item shall not be voted upon until the next meeting unless two-thirds of the members present and voting approve a motion to allow voting at the same meeting. Section 5. Minutes. Minutes shall be kept on file and summaries of actions taken shall be communicated to the Association generally through publication in the Cal Young Neighborhood Association Newsletter. ARTICLE X. NEIGHBORHOOD NEWSLETTER. Section 1. Name and Purpose. The purpose of the Cal Young Neighborhood Association Newsletter is to distribute information to the neighborhood generally and to provide a forum for free expression of opinions by persons entitled to participate in the Association on issues of interest to the neighborhood. Section 2. General Policies. a.) Advocacy positions may be included in the newsletter in an editorial format. The newsletter shall clearly indicate editorial material and guarantee space for timely printing of differing viewpoints. b.) Commercial advertising shall not be permitted. c.) The Executive Committee has the ultimate responsibility for the contents ofthe newsletter. d.) Each issue of the newsletter shall identify the officers of the neighborhood, the Newsletter Editor, and those compiling that issue, if other than the officers or editor. e.) Each issue of the newsletter shall include an address or phone number for submission of articles, letters, or other material. ARTICLE XI. COMMITTEES The Executive Committee may establish committees to carry out Association business. ARTICLE XII. AMENDMENTS AND CHARTER REVIEW This charter may be amended by a majority vote of the participants at any annual meeting of the Association. However, written notice of the proposed amendment must be provided in the Cal Young Neighborhood Association Newsletter prior to the meeting. Cal Young Neighborhood Association Charter Approved January 26, 2006 Page 3