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<br /> <br />? <br /> <br />The council may decide how much time they would like to have to complete their individual <br />evaluations and direct staff to factor that timeframe into the final timeline for the process (e.g. <br />one week, etc.). <br /> <br />? <br /> <br />The council may discuss the following options for conducting the performance review with City <br />Manager Jon Ruiz and then decide on which option would be appropriate: <br /> <br />1.Option 1: All public session <br /> <br />2.Option 2: Executive session only (must have agreement of both the council and City <br />Manager) <br /> <br />3.Option 3: A combination of public session and executive session <br /> <br />? <br /> <br />The council may approve a proposed review date of July 22, 2009, with feedback collection <br />starting June 15, 2009, or agree to an alternate date. <br /> <br /> <br />CITY MANAGER’S RECOMMENDATION <br /> <br />The City Manager recommends that: <br /> <br />1.The councilors use all of the submitted and summarized feedback to inform their own evaluations, <br /> and <br /> <br />2.Option 3: A combined executive session and public session format be used for the performance <br /> review discussion. <br /> <br /> <br />SUGGESTED MOTION <br /> <br />Move to accept the annual performance review process and begin the process on June 8, to culminate <br />with the City Manager’s performance review on July 22, 2009. <br /> <br /> <br />ATTACHMENTS <br /> <br /> <br />A.Summary of Process <br /> <br />B.Copies of On-Line Surveys for Three Feedback Groups <br /> <br />C.Copy of the Form Used by City Manager and City Council for City Manager’s Self-Evaluation <br /> <br />D.List of Proposed Community Members to Invite for Feedback <br /> <br /> <br />FOR MORE INFORMATION <br /> <br />Staff Contact: Denise Smith, Human Resources <br />Telephone: 682-5731 <br />Staff E-Mail: denise.d.smith@ci.eugene.or.us <br /> <br /> <br /> <br /> <br /> <br /> Z:\CMO\2009 Council Agendas\M090608\S090608C.doc <br />