Item A: City Hall Complex Workshop

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ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Workshop: City Council Priority Issue - City Hall Complex Meeting Date: March 8, 2006 Agenda Item Number: A Department: Central Services Staff Contact: Mike Penwell www.eugene-or.gov Contact Telephone Number: 682-5547 ISSUE STATEMENT The purpose of the March 8, 2006, workshop is to discuss preliminary space needs assumptions, facility implications relative to police service delivery options, proposed site evaluation criteria, emerging issues from citizen interviews, and a preview of the first community forum. Feedback from the first community forum will be brought back to the council at the April 26, 2006, work session, including a request for specific direction regarding site evaluation criteria. BACKGROUND On May 25, 2005, the council approved the City Hall Complex Priority Issue Action Plan which identified the major policy issues to be addressed, the overall description of project phasing, the nature of work to be accomplished, resource needs and proposed project outcomes. The first phase of the action plan is identified as the Policy Advisement Phase which will culminate with the council workshop. The council approved the allocation of up to $50,000 from the Facility Replacement Reserve to implement Phase 1 of the action plan. On September 12, 2005, a public hearing was held to give the citizens of Eugene an opportunity to offer suggestions on a master planning process related to City Hall and associated City facilities, and identify issues to be addressed as the City plans for its future downtown facilities needs. On November 23, 2005, nine project values were adopted by the council to serve as a basis for future decision making. In addition, position statements on the four issues with the highest degree of consensus were adopted by the council during the work session. At the December 14, 2005, work session, the council directed the City Manager to proceed with Phase 2—the Development Plan Phase—of the City Hall Complex Action Plan for $1,135,000. RELATED CITY POLICIES The City Hall Complex master planning and public participation process relates to the council goals of an effective, accountable municipal government, a safe community, and sustainable community growth and change. In addition, the City Hall Complex Action Plan identifies key issues that must be addressed as the action plan moves forward. L:\CMO\2006 Council Agendas\M060308\S060308A.doc City Council Agenda page 3