Item 2A: Approval of City Council Minutes

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* COLLECTIVE STATEMENTS Collective statements are based on the belief that each of us sees the world from a different viewpoint. Our individual views are like pieces of a puzzle -- when we fit them all together we get the full picture. In most meetings our views tend to be seen as competitive. When someone speaks, another person responds with a counter-statement, and the meeting progresses with each trying to convince the other of his or her rightness. This behavior is based on a belief in the "one right answer" to all questions. Only one of us can be right, so our intelligence is used to establish that rightness firmly. It becomes a competition in which each person's ego and intelligence are at stake. This is either/or thinking -- either you are right or I am! Often, two or three people will capture all the time in a meeting with this either/or conflict, while others listen, get bored, and drop out. It is a time-consuming, ineffective process. The meeting ends with some vaguely worded compromise that relieves the participants. They leave with little commitment to it. Collective thinking assumes we can all learn something from each other. We have different views of a situation, and all views are right. This is done with many of the workshop tasks. The collective statements are the result of adding individual statements together, keeping each person's words to the best extent possible, creating a statement of the total group. * DEVELOPING A COLLECTIVE STATEMENT A collective statement process is based on the notion that we all have different views of a situation, and all views are right. Each of us perceives the world through our experiences, our values and beliefs and our desires. In some tasks, statements made by each individual participant are recorded as accurately as possible. These statements are first segregated into common groups. The individual statements are then added together, keeping each person's words to the best extent possible, creating a statement of the total group. At times it is necessary to add words to the brief recorded statements to clarify the intent. Or, a word might be added to bridge two or more statements together. This is kept to a minimum in order to retain the original recorded thought. While some grammatical improvements may be made, the original statement and the original words are kept as close as possible. DEVELOPING A COLLECTIVE STATEMENT (CONT.) As an example, these were the original recorded statements from another workshop for the "Senior Citizens Worst Outcomes of the Situation": SENIOR CITIZENS WORST OUTCOMES OF THE SITUATION: 1. Unsafe community to live in 2. Will regress, if no progress MINUTES—Eugene City Council February 6-7, 2009 Page 18 Goals Setting Session