Item B: Next Steps on Police Facility/City Hall

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ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Work Session: Next Steps on Police Facility/City Hall Meeting Date: July 29, 2009 Agenda Item Number: B Department: Central Services Staff Contact: Mike Penwell www.eugene-or.gov Contact Telephone Number: 682-5547 ISSUE STATEMENT The purpose of this work session is to request council direction for using a portion of the Facility Reserve to implement a proposed plan for City Hall including acquiring the property at 300 Country Club Road for use as a Police Facility and addressing the deficiencies of the City Hall building. BACKGROUND At work sessions on April 22 and May 11, 2009, the council was presented with information regarding the Country Club Road property, and the life safety, space, functional, and condition deficiencies of City Hall. In addition, elements of the City Manager’s recommendation for resolving these issues was presented and discussed. A complete summary of this background information is contained in a council memo dated July 20, 2009, and included with this AIS as an attachment. In short, the recommended plan consists of a series of separate but related actions to support specific outcomes. The first step is to move all police functions currently located in City Hall to the 300 Country Club Road site in order to house the Police Department in a safe, adequate, and cost-effective facility from which it can better serve the community. Coupled with this step would be the establishment of a Downtown Public Safety Station to maintain a strong and visible police presence downtown including front counter services. The next step is to move the remaining City functions out of City Hall and into leased space in the Beam and/or WG development projects in order to create a civic campus for City services downtown. This allows the City to avoid the significant capital costs that would otherwise be required to stay in City Hall, helps assure the viability of one or both development projects in which the City is already invested both economically and politically, and accomplishes greater consolidation of City services for improved efficiency and customer service. Specific details of this plan, including the financing plan, would be developed and brought back to the council for further action as discussions with project partners progress. The final step is to develop a plan for the appropriate use of the existing City Hall site after City functions have moved out. This will require additional community conversations to take place together with policy and financial analysis of options in order to produce the best solution for the community and the City organization. Additional information would be brought back to the council for further action as this planning process unfolds. Z:\CMO\2009 Council Agendas\M090729\S090729B.doc