Item B: Next Steps on Police Facility/City Hall

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Police Presence Downtown If the police headquarters moves to Country Club Road, it will be important to maintain a strong and visible police presence downtown. Regular vehicle and bike patrols would continue to be the primary response presence downtown as they are now. In addition, a Downtown Public Safety Station would be added in a prominent and visible storefront location providing front counter services and some mix of uniformed patrol officers and Community Service Officers. This would also be the likely base for downtown bike patrols and possibly the Downtown Guides as well. Ideally, the Downtown Public Safety Station would be collocated with other City functions in the Beam and/or WG Developments to reinforce the “Civic Campus” concept for downtown City offices. Downtown “Civic Campus” If all police functions currently in City Hall were to move to a consolidated Police Facility, relocating the remaining City Hall functions and planning for the future use of the City Hall site becomes a viable option. The recommended option for accomplishing this is for the City to leverage its interests in the Beam and/or WG Developments to move the remaining functions in City Hall—as well as selected functions currently in leased space elsewhere—to leased space in one or both of these development projects. In the Purchase and Sale Agreement between Beam Development and the Urban Renewal Agency, the City committed to lease up to 50,000 square feet in the building to be constructed on the vacant parcel adjacent to the Centre Court building. With Lane Community College entering the picture and both developers talking to other prospective tenants, the City could choose to transfer a portion of this commitment to the WG Development. The remaining $6 million in the Facility Reserve could be used to “buy down” the City’s cost of occupancy. This could allow the City to control the ongoing costs of occupancy while avoiding the tens of millions of dollars in capital costs that would be needed over the next 5-10 years to refurbish and update City Hall for continued use. The addition of these funds for capital costs on the front end might also help one or both projects to secure additional capital in the tight credit market that currently exists for these types of projects. In this option, we would want to assure that any buildings occupied by City functions have a civic presence appropriate to municipal government buildings. As noted above, the Downtown Public Safety Station could also be included in order to maintain a police presence in close proximity to other City offices. Relocating City Hall functions to these developments would help create a municipal government district focused between the Beam Development at Broad- th way and Willamette and the Library at 10 and Charnelton. This would be an improvement over the current dispersion of City offices that stretches from the Library to City Hall. At the same time, ground floor uses in these development projects could be largely dedicated to retail uses creating a livelier streetscape and a more engaging pedestrian experience. Future Options for a Consolidated City Hall The Civic Campus concept may be an interim solution, and it allows the City to avoid large capital expenditures in the existing city hall building and jump-start one or both important development projects currently being considered on neglected sites downtown. But “interim” in this case may be as long as 10-15 years. Eventually, the City will want to look again toward a consolidated City Hall. The Civic Campus concept buys us time while we explore future options 45 Page of