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<br />Mr. Poling said the process should be applicable to all of the council’s employees. <br /> <br />Ms. Solomon commented that if she were the police auditor she would not want a new supervisor meeting <br />with her every month. She felt that was too disruptive and preferred that council officers meet with the <br />auditor. Initially meetings could be every other week and eventually move to a monthly basis. She was <br />interested in sitting in on those meetings and urged other councilors to take on that responsibility to engage. <br /> <br />Mr. Brown liked the idea of having other councilors sit in on meetings with the auditor. He said all <br />complaints, even those that did not allege violation of law, should fit within the existing framework. He said <br />the council should be informed of any complaint against one of its employees and that employee should be <br />able to respond to the complaint, regardless of its nature. He questioned how complaints would be classified <br />and adjudicated. <br /> <br />Mr. Zelenka noted that he and Mr. Clark had requested that all communications with the police auditor and <br />city attorney go to all councilors. He stressed it was important that supervision be consistent and that all <br />supervisors be engaged. He was intrigued by Ms. Taylor’s suggestion to designate two councilors with <br />overlapping terms to rotate supervision among all members. He was concerned that bi-weekly meetings <br />would be too much work and difficult to do. He supported the request for a formal process for handling <br />non-violation complaints related to supervisory issues. <br /> <br />Mr. Clark said any complaint process should apply to all council employees and preferred to have the <br />provision related to dismissing a complaint if there was no response with seven days eliminated from the <br />process for addressing non-violation complaints. He said the process should instead require that the <br />complaint be sent to the council for action. He agreed with Mr. Zelenka that meetings with the new auditor <br />could initially be bi-weekly and then monthly as time went on. He favored designating council officers to <br />meet with the auditor. He said the meeting schedule could be made available to the full council and any <br />member who was interested could attend. He agreed that any communications should include all councilors. <br /> <br />Ms. Piercy said that the two previous police auditors had expressed an interest in having more interaction <br />with councilors on a regular basis and asked the council to consider rotating the assignment. She encour- <br />aged more frequent meetings initially with the new auditor and suggested that the council ask for status <br />reports on whether recommendations from the auditor and Civilian Review Board (CRB) to improve the <br />system had been implemented. <br /> <br />Ms. Ortiz pointed out that the Police Commission was the policy body for improving the system and took <br />recommendations from the CRB under consideration. She noted that councilors could meet informally with <br />the auditor at any time and all meetings did not need to be formal and structured. She did not have a <br />preference for designating supervisors, but was comfortable with having the councilor officers continue in <br />that role and allowing other councilors to attend the meetings on a voluntary basis. She encouraged the <br />council to be supportive of the new auditor. <br /> <br />Mr. Pryor said that fulfilling supervisory obligations relied on regular contact with employers and having a <br />process that kept supervisors informed about issues and activities. He did not think that addressing basic <br />managerial issues like work habits or schedules needed to involve the full council, but those types of issues <br />were unlikely to arise with professionals like the auditor and City Manager. He agreed that the council <br />officers should be designated to meet regularly with the auditor, with the opportunity for other councilors to <br />sit in on the meetings. <br /> <br /> <br />MINUTES—Eugene City Council June 22, 2009 Page 5 <br /> Work Session <br /> <br />