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Item 3: PH and Action: FY10 Supplemental Budget #1
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CC Agenda - 12/14/09 - City Council Meeting and Meeting of the Eugene Urban Renewal Agency
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Item 3: PH and Action: FY10 Supplemental Budget #1
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12/14/2009
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<br />ECC <br />UGENE ITY OUNCIL <br />AIS <br />GENDA TEM UMMARY <br /> <br /> <br /> <br />Public Hearing and Action: Resolution 4993 Adopting a Supplemental Budget; Making <br />Appropriations for the City of Eugene for the Fiscal Year <br />Beginning July 1, 2009, and Ending June 30, 2010 <br /> <br />Meeting Date: December 14, 2009 Agenda Item Number: 3 <br />Department: Central Services Staff Contact: Kitty Murdoch <br />www.eugene-or.gov Contact Telephone Number: 682-5860 <br /> <br /> <br /> <br />ISSUE STATEMENT <br />City Council approval of the first Supplemental Budget for FY10 is requested. Oregon Local Budget <br />Law (ORS 294.480) allows for supplemental budgets for "an occurrence...which had not been <br />ascertained at the time of the preparation of a budget for the current year..." Supplemental Budget #1 <br />consists of $27.6 million in proposed changes to the FY10 Adopted Budget. Brief descriptions of the <br />proposed transactions are provided in Attachment A. This supplemental budget does not authorize any <br />increased property tax levy and has been advertised in compliance with Oregon statute. <br /> <br /> <br />BACKGROUND <br />The Supplemental Budget that occurs in December of a fiscal year is usually the largest because of audit <br />adjustments to budgeted Beginning Working Capital and the reappropriation of funds from the prior <br />fiscal year for program initiatives or projects begun, but not completed, in that year. Supplemental <br />Budgets also recognize new revenue and authorize other unanticipated changes in legal appropriations. <br /> <br />For this Supplemental Budget, the proposed changes fall into the following categories: <br /> <br />Carryover from the Previous Fiscal Year <br /> <br />Transactions Related to Beginning Working Capital <br />Isler & Company, LLC, the City's external auditor, has completed its audit of FY09 transactions. Based <br />on the audited FY09 revenues and expenditures, staff determined the FY10 Actual Beginning Working <br />Capital for all funds. The FY10 Actual Beginning Working Capital was then compared with the <br />Beginning Working Capital estimates in the FY10 Budget, and the difference between the Budgeted and <br />Actual Beginning Working Capital is the audit adjustment (sometimes called the Marginal Beginning <br />Working Capital adjustment or MBWC) being recognized on this Supplemental Budget. <br /> <br />If the adjustment is an increase to Beginning Working Capital; that is, in the prior year the fund received <br />more revenue than was expected and/or expended less than was budgeted, then the offsetting adjustment <br />in most funds is an increase to Balance Available or Reserve, but in some cases Department Operating <br />or Capital revenues and expenditures are affected. Likewise, if the adjustment is a decrease to the <br />Beginning Working Capital estimate, then most usually Balance Available or Reserves are reduced. <br /> Z:\CMO\2009 Council Agendas\M091214\S0912143.doc <br />
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