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TO: Mayor Piercy and City Council FROM: Judicial Evaluation Committee SUBJECT: 2010 Municipal Court Judicial Evaluation This memo with attachments is our report to you on the 2010 formal performance evaluation of Eugene Municipal Court Presiding Judge Wayne Allen. OUR CHARGE The process for selecting and evaluating a presiding municipal court judge is governed by Eugene City Code 2.011 (9) and (10), which the City Council adopted in June 1996. The City Council selects a presiding municipal court judge to serve a four-year term. During each term there are three levels of evaluation: 1. A self-evaluation, submitted to the city council; 2.Aninformal evaluation, including peer feedback, submitted to the city council after two years; and 3.Aformal evaluation conducted by an advisory evaluation committee during the fourth year of the term. Wayne Allen was appointed presiding municipal court judge in 1994. In April 2010 the City Council appointed the five-member evaluation committee to carry out the formal performance evaluation for Judge Allen’s current term. City Code requires the formal evaluation committee to be composed of “not less than five persons, including at least one member of the human rights commission, two attorneys familiar with the municipal court, and two other persons generally familiar with the judicial system.” Our backgrounds and qualifications for the evaluation committee are as follows: 1. Kip Leonard: Judge in Lane County Circuit Court; 2.Dan Neal: Court Appointed Attorney for Eugene Municipal Court 3.Greg Hazarabedian: Executive Director of Public Defender Services of Lane County 4.Kathy Cunningham: Springfield Municipal Court Administrator 5.Raydeen Cuffe: Eugene Human Rights Commission member EVALUATION PROCESS The evaluation process began in April 2010, when the City Council appointed the evaluation committee. We first met as a committee on May 24, 2010. The committee reviewed the evaluation process and report from 2006 and adopted a process for the 2010 evaluation, since Eugene Code states only that the formal evaluation will include a public hearing. The public hearing will be conducted on August 9, 2010. The process adopted for the evaluation involved several meetings between May and July, and included five components: Select a set of criteria to use for the evaluation; Review court activity data and performance indicators for the years 2006-2010, including complaints and defendant surveys responses, and the responses to the 2008 informal evaluation; Survey different populations of municipal court participants for evaluation input; Discuss survey results with Judge Allen and get his perspective on court performance and issues, including what has changed or improved from the 2006 evaluation; and Use the survey results, discussion with Judge Allen, court activity data and performance indicators, and our own municipal court experience to prepare and present an evaluation report to the City Council.