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<br />appropriate department. The Mayor and councilors would receive a copy of the <br />response. <br /> <br />b)When service and operational questions and complaints come in to the Mayor or an <br />individual councilor, and are copied to staff, staff could check with that elected <br />official to coordinate a response that would come from the Mayor or councilor (or <br />from staff, if preferred). The response could be courtesy-copied to the entire council. <br />Note: When questions and complaints come in regarding policy, or council <br />deliberations or actions, staff typically would not provide a proactive response. <br /> <br />c)The Public Service Officer reports could be provided on at least a quarterly basis, and <br />could include additional information from departments on inquiries/complaints. <br /> <br />2. Contingency Funds <br /> Issue: Should guidelines for council expenditure of General Fund Contingency be more <br /> restrictive? <br /> <br /> Current: The FY11 budget includes $100,000 in General Fund Contingency. Contingency is <br /> an account established to help meet unanticipated funding requirements during a fiscal year. <br /> A council resolution or ordinance is required to move funds out of the contingency account <br /> into another account for expenditure. According to City of Eugene Financial Policies and <br /> Procedures (see Attachment F), the council must approve requests for contingency before the <br /> resolution or ordinance. Criteria for these unanticipated situations include: <br /> a) An emergency situation that affects the health or safety of City employees or the public. <br /> b) A situation which, if not addressed, will result in a loss of City property or place the <br /> City in a position of liability. <br /> c) A situation which arises as a result of specific City Council/City Manager directives. <br /> d) A situation which will result in the City being able to provide services in a more <br /> efficient and effective manner. (This criterion must be associated with one or more of <br /> the three above-cited criteria in order to be used as a justification for requesting funds <br /> from a Contingency account.) <br /> <br /> Additional options: <br /> <br />a)If the need for contingency funds is known ahead of time, staff would prepare an <br />agenda item summary that raises or addresses the identified criteria. <br /> <br />b)If a contingency request emerges at a City Council meeting unexpectedly, staff would <br />make the criteria available for council discussion. <br /> <br /> <br />RELATED CITY POLICIES <br />Elements of this item relate to the council goal of “effective, accountable municipal government.” <br /> <br /> <br />COUNCIL OPTIONS <br />The council may provide input and direction for staff follow-up on the issues discussed. No <br />formal action is anticipated. <br /> <br /> <br />CITY MANAGER’S RECOMMENDATION <br />No recommendations are offered by the City Manager. <br /> Z:\CMO\2010 Council Agendas\M100809\S100809B.doc <br /> <br />