Item B: City Council Process Session

Home Browse Search

b) Modify meeting schedule to incorporate monthly or quarterly opportunity for committee reports providing extended time for sharing information, discussing issues and providing feedback for council liaisons. The longer time could go 60 or 90 minutes. 3. Advisory Group Communications Issue: Related to committee reports, how might the Mayor and City Council and their advisory groups strengthen communication to obtain timely progress reports and provide advice? Current: Annual report and work plan sessions occur for the Planning Commission, Civilian Review Board, Sustainability Commission, Human Rights Commission, and Police Commission. These groups also may check in on an occasional basis on specific topics. Regular work sessions are not planned for the Toxics Board and Budget Committee, although the council meets regularly with the latter during budget season. Formal communications to obtain updates and provide direction for Eugene’s members on intergovernmental committees are not established. Additional options: a)Advisory group members can testify on particular issues at public forums and public hearings, identifying themselves either as representing an adopted position of the group or presenting as individuals who incidentally are advisory group members. b)Advisory groups can provide written testimony, findings and other materials via email and/or the weekly council packet. c)Advisory groups can communicate about events and actions through the weekly council newsletter, working with their support staff to submit short articles. d)Advisory groups can provide brief, written progress reports -- quarterly or twice yearly. e)Council liaisons to advisory groups can provide updates during Committee Reports. f)Advisory groups can continue to request work sessions on particular topics when strategic and appropriate.