Item 2: Next Steps in City Hall Space Planning

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ATTACHMENT A FACILITY RESERVE HISTORY The Facility Reserve was created in FY01 as a way for the organization to save for the repair or replacement of City Hall and a new Police Facility. The intention was that the organization could reduce the amount asked from voters to pay for the City Hall projects by saving money in the Facility Reserve. Overall, the amount in the Facility Reserve in FY11 is estimated to be $23 million. Below are brief descriptions of some of the major revenues and expenditures transactions that have occurred in the Facility Reserve since its creation in FY01. Major Deposits into the Facility Reserve Excess EWEB Wholesale CILT: During FY01, $7.3 million was earned from one-time CILT payments on wholesale electric sales to California. These funds were deposited into the Facility Reserve during FY01and FY02. Settlement of Telecommunications Lawsuits: In FY05, the City deposited $15.4 million into the Facility Reserve from the General Fund and the Telecommunications Fund. The revenues were a result of additional licenses and permits from Qwest and other telecom providers. Assessment Bond Fund Residual Assets: In FY03, council reviewed the residual assets contained in the assessment bond fund reserves and determined how to use the excess funds. At that time, $2.3 million of the residual assets were deposited into the Facility Reserve to be used for City Hall complex master plan projects. Capitalization Component of Facilities Charge: During FY02, a new component was added to the Facilities Charge for certain downtown facilities. This charge was developed as a way to systematically set aside funds for a new City Hall. Both General Fund and Non-General Fund services have contributed to the Facility Reserve through Facility Capitalization Charges. In FY10, the charge was suspended for one year, and in FY11, the charge was discontinued indefinitely. Other Miscellaneous Revenues: The City deposited other one-time funds into the Facility Reserve from time to time. Examples are proceeds from sale of the Olive Street parking lot ($350,000), the library asbestos settlement ($227,000), and return of excess budget for Library construction project ($100,000). Major Expenditures from the Facility Reserve Police Facility: In FY10, $16 million was appropriated to pay for acquisition and renovation of a building at 300 Country Club Road that will serve as a new Police Facility. This is part of the plan to get essential services out of City Hall and into more suitable locations. Roosevelt Police Building: In FY02 and FY03, $3.9 million was transferred from the Facility Reserve to pay for construction of the Forensic Evidence Unit/Property Control Unit facility at