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EUGENE POLICE COMMISSION FY 2004 -2005 Work Plan Given the magnitude of this last item, the intemal affairs and civilian oversight review will dominate the commission's attention and resources over the next twelve to fifteen months. This project, and other tasks planned for the FY05 work plan are described in more detail in the following sections. A Gantt chart showing work plan tasks and estimated timelines is included as Attachment A. II. FY 2004-2005 Work Plan and Procedural Objectives Work Plan Objectives The Police Commission's work plan is divided into four main components: a) internal affairs policy and civilian oversight review; b) committee projects, c) work sessions, and d) liaison activities. A. Internal A[fairs and Civilian Oversight Review This project is a timely and necessary extension of the commission's work on improving police and community relations. The 2003 Auditor's Report and other recent events have cast doubt over the reliability of the current internal affairs procedures to consistently treat all involved fairly, to identify and hold people accountable for inappropriate conduct in a timely manner, and to improve the quality of police services to the community. A thorough review of existing policies and procedures, coupled with an examination of models of civilian oversight, will help rebuild public trust and the credibility of the department's complaint system. The size and complexity of this project required the commission to divide it into logical topic areas; however, members did not want to compromise the ability to conduct a policy-level systems review or artificially separate inter-related processes. Another concern was the length of time required for the commission to conduct an open, thorough and deliberative process while meeting community expectations for responsiveness. The following process was selected to address these issues. The commission recognizes that as it moves forward with this project, unforeseen issues may arise that require adjustments to the focus areas or timeline. As a starting point, the commission will be collecting background information through a literature review and by learning more about the current policies and procedures for complaint intake, internal investigations and case adjudication. In addition to a literature review and policy examination, the commissioners will be participating in a variety of public outreach events to solicit input from community members to help frame key issues and identify community values and expectations. This process should be complete by the end of the calendar year and will include an interim report with preliminary findings and recommendations. An examination of other models for intake, investigations and disposition/external review will be the next major phase of the work. Preliminary recommendations for different models or procedures for these processes that could be a good fit for Eugene are planned. Then, the commission will work with the department to develop policy recommendations for existing general orders, including at a minimum: Adopted July 15, 2004 -2-