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ATTACHMENT A EXCERPT FROM MINUTES Eugene City Council Work Session McNutt Room--Eugene City Hall July 10, 2002 Noon COUNCILORS PRESENT: David Kelly, Gary Papd, Nancy Nathanson, Scott Meisner, Pat Farr, Betty Taylor, Gary Rayor, Bonny Bettman. CITY COUNCIL WORK SESSION In the absence of Mayor James D. Torrey, Council President Kelly called the meeting to order. A. WORK SESSION: Discussion of Recommended Amendments to the Eugene City Charter Mary Walston of the City Manager's Office was present for the item. She indicated that the council must take action by August 12, 2002, if the council wished to have the charter-related amendments on the November 2002 ballot. It was possible to take action on August 14, but that would be very close to the deadline for filing the measures. City Manager pro tem Jim Carlson distributed the motion the council passed on July 8 related to the City Attorney position. Regarding the issue of a city auditor, Mr. Carlson noted that the City already conducted performance audits and staff did not oppose such audits. They were a legitimate management tool. He was concerned about having a performance auditor appointed by the council, thus establishing a second position that was hired and supervised by the City Council. Mr. Carlson believed that there were potential pitfalls in such a situation, and noted the continued opposition to a city auditor expressed by former City Manager Jim Johnson, who had worked in such a jurisdiction with such a position, and did not find the approach effective. Mr. Carlson referred the councilors to an option distributed at their places that was similar to the approach the council took to the charter amendment related to an in-house city attorney. He said that the option developed by the Citizen Committee on Charter Review (CCRC) went extensively into details, such as the types of professional proficiencies required. Staff recommended that those not be included in the charter because they could change over time, and the charter was intended to be more of a guiding document. Mr. Carlson referred to a sentence in the CCRC recommendation that read, All audit report; are public record,'. He asked City Attorney Jerome Lidz to comment on how the recommendation conflicted with Oregon Public Records Law. Mr. Lidz anticipated there would be rare times when there was an audit report on a topic that was not suitable for public disclosure. He cited as an example an audit of the City's computer security system, or security at the airport. He reported that technically, under State