Admin Order 21-10-02 - Laserfiche WebLink

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City Recorder's Office City of Eugene 777 Pear[ Street, Room 105 Eugene, Oregon 97401 -2793 (541) 082 -5042 (541) 582 -5414 FAX Notary Letter of Agreement This agreement is between the City of Eugene and ,employee of the City of Eugene and notary for the State of Oregon, and is entered into under ORS 194.152(3), for the purpose of identifying the mutual obligations of both parties arising as a result of the notarial responsibilities of an employee of the City of Eugene. The above -named employee has been appointed as a notary public to fulfill a requirement of his/her employment with the City of Eugene. All required filing fees and costs associated with being a notary public while an employee of the City are the responsibility of the City. As employees of the City, all journals kept by notaries in performance of their jobs shall be property of the City and are a matter of public record. The City will assume no obligation or liability for any actions taken after employment has ceased. As ministerial officials, notaries are liable for both intentional and unintentional misconduct. Notaries have financial liability for their actions (ORS 194.200). The City shall indemnify the notary for any liability arising out of any actions taken in performance of his /her job as a City employee. The City assumes no liability for acts done by the notary independent of City direction or in violation of state law. Notaries may be sued for failure to require personal appearance, failure to positively identify the signer, failure to protect his/her seal, failure to keep an accurate journal and other acts. All notaries maintain the right when certifying a document or a signature to demand that the signing of the document be done in the presence of the notary (ORS 194.515). The persons appearing before the notary must also comply with all laws governing the notary journal. with this in mind, the City of Eugene pledges that it will not request the notary to perform any actions that are in violation of state law. In accordance with the City of Eugene Notary Policies adopted by Administrative Order No. 21- 10 -02, and ORS 194.154 City employees collect fees for providing notary services that are not related to or required by City procedures and that are performed for members of the public or other employees during working hours. As a Notary providing services as part of my City of Eugene job responsibilities, I have read and am familiar with the City of Eugene Notary Policies adopted by Administrative Order No. 21-10 -02. Notary's Signature Date Notary Number: Notarial Commission Expires: For the City (Notary's supervisor's signature) Date Exhibit A to Administrative Order No. 21 -10 -02