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<br />ATTACHMENT J <br />M I N U T E S <br /> <br /> <br />City Council <br />McNutt Room—Eugene City Hall <br />777 Pearl Street—Eugene, Oregon <br /> <br /> October 20, 2010 <br /> Noon <br /> <br />COUNCILORS PRESENT: Mike Clark, Betty Taylor, Andrea Ortiz, Chris Pryor, George Brown. <br /> <br />COUNCILORS ABSENT: George Poling, Jennifer Solomon, Alan Zelenka. <br /> <br />In the absence of Her Honor Mayor Kitty Piercy, Council President Mike Clark called the October 20, <br />2010, work session of the Eugene City Council to order. <br /> <br />A. WORK SESSION: Boards and Commissions <br /> <br />Central Services Department Director Kristi Hammitt was present on behalf of City Manager Jon Ruiz. She <br />introduced the topic, reporting that staff was seeking guidance about membership, communication, training <br />and development, and work plans. City Manager's Office Division Manager Keli Osborn and Mayor and <br />Council Support Manager Beth Forrest of the City Manager's Office were also present for the item. <br /> <br />Ms. Osborn reminded the council that some issues in the past gave rise to questions about how boards and <br />commission members were appointed, how they were removed, and how vacancies were filled. She called <br />attention to a matrix in the council meeting packet that provided information on the current processes for <br />each of the different boards, committees, and commissions. Staff had also provided a matrix regarding the <br />demographic composition of City boards and committees. Ms. Osborn noted that a corrected matrix <br />separating the Fairmount and Far West neighborhood associations had been distributed to councilors at their <br />places. <br /> <br />Ms. Osborn indicated that no action was requested of the council but she invited suggestions for code <br />revisions or other feedback. She reminded the council it had revised the Eugene Code in 2009 to change the <br />start date for terms for boards and commissions from November 1 to July 1, and anticipated that recruitment <br />would begin shortly after January 1, 2011. <br /> <br />Ms. Forrest updated the council on the recruitment schedule and staff’s efforts to recruit a diverse applicant <br />pool. <br /> <br />Mr. Clark solicited council questions and comments. <br /> <br />Ms. Taylor commended the materials prepared for the agenda item and determined from Ms. Osborn that <br />information about the recruitment process would be distributed to the neighborhood groups and published in <br />neighborhood newsletters. <br /> <br /> <br /> <br />MINUTES—City Council October 20, 2010 Page 1 <br /> Work Session <br /> <br />