Item 2A: Approval of City Council Minutes

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ATTACHMENT D M I N U T E S Eugene City Council McNutt Room—City Hall 777 Pearl Street—Eugene, Oregon May 11, 2011 Noon COUNCILORS PRESENT: Betty Taylor, George Brown, Andrea Ortiz, George Poling, Mike Clark, Chris Pryor, Alan Zelenka, Pat Farr. Her Honor Mayor Kitty Piercy called the May 11, 2011, work session of the Eugene City Council to order. A. WORK SESSION: Authorize Additional Street Preservation Projects to Use Anticipated Bond Proceeds Remaining Upon Completion of 32 Streets Identified in Bond Measure City Engineer Mark Schoening joined the council for the item. He introduced members of the Street Repair Review Panel present, who included Howard Bonnett, John Barofsky, and Janet Calvert. Other members of the panel included Jim Wilcox, Steve Lee, Gary Wildish, Paul Holbo, Dan Brown, Paul Adkins, Bob Kline, Clayton Walker, and Bruce Mulligan. Mr. Schoening presented the panel’s recommendations for street projects to be funded using the remaining moneys from the Bond Measure to Fix Streets. He anticipated $10 million would remain after the 32 projects listed in the measure were completed. He sought council approval to fund additional projects. Mr. Schoening anticipated that if the council approved the project list, the City would begin to work immediately with the goal of commencing construction in 2013. Mr. Schoening briefly described the process used by staff to identify the initial project list. The panel reviewed the initial list and narrowed it to a list of geographically distributed projects that cost about $6.5 million. He reported that the panel was in the process of considering additional projects. Mr. Schoening called attention to the project list, reflected in Attachment A of the Agenda Item Summary (AIS), entitled Additional Streets to be Repaired with Proceeds from the Street Bond Measure. He invited questions. Mayor Piercy expressed appreciation for the projects on the list, noting many of the streets had been discussed as needing repairs for a long time. She solicited questions and comments from the council. Mr. Zelenka determined from Mr. Schoening that the surplus funding was a result of the recession and the bidding climate, the cost of interest, and the paving technique used, which allowed contractors to recycle the roadway materials in place and reduced the number of trucks needed. In addition, some of the streets identified in the measure were in better condition than anticipated because of good design and the failure did not extend to the street base, which lowered the project costs. MINUTES—Eugene City Council May 11, 2011 Page 1 Work Session