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Use of City Equipment APPM Section 4.16 (Revised 07126107) City equipment, facilities, supplies, and other property are to be used only for City business and must not be used for personal use either during or outside regular working hours. Exceptions to this policy are noted in the APPM. This policy mandates ethical employee use of office equipment and technology. It encourages use that enhances employee productivity, confirms that electronic communications used in the conduct of government are generally considered public records, and prohibits inappropriate use. Please review this policy carefully prior to using any equipment (including phones or computers) to ensure you understand what is acceptable and what is prohibited. The City reserves the right to search or inspect City equipment or facilities, such as desks, files, lockers, or offices from time to time for work - related or administrative purposes. Abuse or misuse of City equipment, facilities, supplies, or other property will be grounds for disciplinary action. City Vehicles APPM Section 13.4.2 The use of a motor vehicle is a part of many City operations. The City's self- insured automobile liability coverage applies only when City vehicles are used with permission, and in the course and scope of your duties. This means the use of City vehicles for private benefit will subject you to full personal liability in the event of any type of accident. Family members or friends may not be transported in City vehicles. Drivers of City vehicles are required to obey all traffic laws, including the requirement to wear seat belts. All City employees who are required to operate a vehicle are expected to maintain a good driving record. All employees who operate City vehicles will be entered into the State of Oregon Auto Flag System. The Auto Flag System generates a report anytime there is an action taken on a license that is entered into the system. The Auto Flag System is intended to make certain that employees who operate City vehicles have a valid and correct classification of license for the vehicle they operate. If you operate City vehicles and have a change in your operator's license status, you must report that change to your supervisor immediately. If you lose your license or have the incorrect classification of license, your supervisor will not allow you to operate City vehicles. In the event this is a brief, temporary situation, you may be accommodated within your present job or be temporarily reassigned. If the situation is long -term or repeated, and you are required to drive the City vehicle as a part of your required duties, you will be removed from the position. This could result in a transfer, demotion, or termination. Software Piracy APPM Section 5.5.1 It is illegal to use a copy of software outside of the conditions specified in the license. Most purchased PC software is licensed to one person and one PC only. Some software is installed on a Local Area Network (LAN), in which case the license specifies the number of concurrent users. Check the software license to be sure. City owned software shall not be duplicated except where allowed by special agreement with the software publisher. For further information, refer to the General Policies and Procedures Manual (Section 5C -4). Information Produced or Received in the Course of Work APPM Section 4.18 All e-mail messages, voice mail messages, faxes, interdepartmental mail, computer files, and information printed from City computers are all considered property of the City, and may be subject to disclosure under Oregon's Public Records Law (ORS 192.410 to 192.505). Inappropriate or offensive messages such as those including racial or sexual slurs are prohibited. Patents I Copyrights APPM Section 4.1 The City encourages its employees to develop new ideas and to patent such ideas. The City recognizes the right of employees to individually apply for patents and copyrights and to market products for which they have individual responsibility and ownership. However, the City owns all proprietary rights in an invention, design, or work developed by City employees on or off duty using City resources. These rights are further defined by an "Agreement on Patents and Copyrights" which will be signed by each new employee as part of their offer letter upon hiring and by any existing employee upon the request of the City. An employee must disclose to the City any work, design, or invention developed by using City resources. Employees shall cooperate with the City in the obtaining of any patent or copyright. Employees must assign to the City all ownership rights in any invention, design, or work developed by City employees on or off duty using City resources. If the City decides not to pursue or use a patent or copyright, it will assign to the employee, rights to pursue, use, and market the patent or copyright. The City may retain licenses in the invention or publication in the event of an assignment.