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Because FMLA and OFLA are not optional, the City can designate leave as FMLA and OFLA without your agreement. Approval for AFSCME- Represented Domestic Partner Medical Leave (DPML) is determined by the department per the AFSCME contract. The leave is tracked by the department, and Risk Services does not send out a notice for DPML. WHAT HAPPENS AFTER 1 REQUEST FMLA OR OFLA LEAVE? Notice of eligibility After you make a request for FMLA or OFLA leave, the City will generally let you know within five business days if you are eligible for the leave entitlement or if the City needs more information to make this determination, such as with a medical certification. Medical Certification If you are required to provide a Medical Certification, your supervisor will give you a Medical Certification Form to take to your medical provider. The City uses the information provided to determine if your reason for leave qualifies under FMLA or OFLA. The Medical Certification must be returned within 15 days or your leave can be denied. Denied leave means you do not have job protection under FMLA and OFLA. If it is determined the information in the Medical Certification does not validate the necessity for Family & Medical Leave your time off will not be designated as FMLA /OFLA and therefore will not be protected under the leave laws. The City does not require that you make an appointment in order to get the Medical Certification Form completed by your medical provider. In most cases you will be able to provide it to your medical provider during an appointment you already have scheduled, or your medical provider may allow you to fax the form in to them or drop it off at the front desk. Please contact your medical provider's office for their specific policies and procedures. However, if you are required to see your medical provider solely for the purpose of providing them with the Medical Certification Form or having them fill it out, the City will reimburse you for any out -of- pocket costs that are not covered by your insurance. Reimbursement requests must be submitted to Risk Services within six months from the date of service, and must include proof of your out -of- pocket costs along with a note requesting to be reimbursed for expenses associated with obtaining a Medical Certification The City has the right to solicit a second and third opinion if necessary to verify the information provided on a Medical Certification. The third opinion is final and binding. You may also later be asked to provide Medical Re- certification under certain circumstances not more often than every 30 days and only in connection with an absence by the employee, unless the employee requests an extension of leave, circumstances described by the previous Certification have changed significantly (e.g., the duration or,frequency of the absence, the nature or severity of the illness, complications), or the employer receives information that casts doubt upon the employee's stated reason for the absence or the continuing validity of the Certification.. The following are links to the Medical Certification Memo and Medical Certification Form. The Medical Certification Memo MUST ALWAYS accompany the Medical Certification Form. Once the Memo is signed by both parties the original needs to be forwarded to Risk Services where it will be filed in the employee's medical file. - Medical Certification Memo - Medical Certification Form for Employees and Family Members Final determination The City will send out a Family and Medical Leave Notice to you once it has been determined whether your absence qualifies as FMLA or OFLA leave. The Notice will contain detailed information such as how much FMLA and OFLA leave time you have coded in the 12 months immediately preceding your leave, requirements to use your paid leave, information about insurance, and your reinstatement rights. Family and Medical Leave Guide Page 6 of 8