Item 5: Cal Young Neighborhood Association Boundary Revision

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ATTACHMENT B elected at the annual meeting and shall serve a two year term with a limit of two consecutive terms. Section 2. Nominating Committee. A three-member nominating committee shall be appointed by the Chair prior to the annual meeting. The committee shall be composed of a member of the Board and two other non Board members. Notice of the creation of the nominating committee and of the annual election shall be published in the Association newsletter prior to the meeting. Section 3. Candidates. At the annual meeting, the nominating committee shall present the proposed candidates for office. Additional nominations may be made from the floor at the meeting. Section 4. Absences. If a member of the Board is absent for three consecutive meetings, either regular or special without prior approval, that member’s position shall be vacated unless the Board finds that extraordinary circumstances prevent the member’s attendance. Section 5. Termination. Membership on the Board terminates at once for anyone who does not meet the criteria under Article V Section 1. Section 6. Removal. Any Board member may be removed by a two-thirds vote of the members present at a general meeting. However, prior notice to the Board of intent to submit a removal motion is required prior to a general meeting in order to be included in the agenda. Section 7. Vacancies. The Board shall by appointment fill vacancies in the offices of Chair, Vice Chair, and Secretary-Treasurer. ARTICLE VIII GENERAL MEMBERSHIP MEETINGS The rules contained in Robert’s Rules of Order shall guide the Association in all cases in which they are applicable, and in which they are not inconsistent with the charter of the Association. Section 1. General Meetings. There shall be a minimum of three general meetings per year, at a time and place to be decided by the Board. All general meetings of the Association are open to the public. The quorum necessary to transact business at any general meeting is ten participants. Section 2. Annual Meeting. The annual Association meeting shall be the fall general meeting of each calendar year. Section 3. Notice of Meetings. The membership shall be notified via mail of the dates of all regularly scheduled meetings. Notice shall include the date, time, and place of each meeting and a summary of the agenda. Section 4. Non-resident Property Owners. All non-resident owners of property within the neighborhood boundaries will receive notice of the annual meeting and at the annual meeting, will be given an opportunity to receive notice of regular meetings. The Board shall be responsible to ensure notice is given. Notice through a local newspaper is the minimum requirement. Section 5. Meeting Agendas. Meeting agendas shall include all items requested by the Chair or any two members of the Board. Any participant may raise and have discussed any additional item not previously on the agenda, but that item shall not be voted upon until the next meeting unless two-thirds of the members present and voting approve a motion to allow voting at the same meeting. Section 6. Minutes. Minutes shall be kept on file and summaries of actions taken shall be communicated to the Association generally through publication in the Association newsletter. Northeast Neighbors’ Charter September 22, 2011 Page 3 of 5