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Item 2A: Approval of City Council Minutes
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Item 2A: Approval of City Council Minutes
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4/9/2012
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Ms. Ortiz recommended that the City hold more open houses to inform residents of board and <br />commissions vacancies and share information about the duties and responsibilities of the positions <br />involved. She believed it was the council’s role to get people not normally involved in government to <br />apply for such vacancies. She further suggested the City’s current process was “too process-oriented” for <br />some as well as a little threatening. <br /> <br />Mr. Brown was generally satisfied with the process. He recommended that staff prepare an informational <br />packet for applicants that included an estimate of the time commitment involved. He welcomed more <br />suggestion of Mr. Clark’s idea but pointed out it had been tried before. He believed that all wards were <br />equally represented on the Budget Committee because of the presence of the council. Mr. Brown liked <br />the idea of interviewing from a wide pool and selecting the best candidates. <br /> <br />Speaking to Ms. Taylor’s concern, Mr. Pryor believed the council needed consistency in the questions it <br />asked of applicants for the purposes of comparison but suggested the potential of an open question and <br />answer session following the prepared questions. He noted that currently, there were no job descriptions <br />for positions and recommended that the council consider establishing the minimum qualifications for <br />service on City boards and commissions. He thought geography as an element of diversity should be <br />considered. Mr. Pryor wanted to look at mechanisms for engaging ordinary residents who were not <br />motivated by concern about a City decision or position. <br /> <br />Ms. Taylor regretted the demise of the Citizen Involvement Committee, which had fostered citizen <br />involvement through use of a random voter pool for applicants. She suggested something similar to the <br />Citizen Police Academy be established for City boards and commissions. <br /> <br />Mr. Clark said that while residents of a geographic area would not have uniform positions, he believed <br />that geographic diversity ensured that everyone would be heard. <br /> <br />Mr. Zelenka suggested that all interviews be scheduled for one week with follow-up interviews the next <br />week for applicants unable to attend interviews the previous week. Ms. Forrest noted that tentatively, two <br />interview dates were scheduled. <br /> <br />Mayor Piercy adjourned the meeting at 1:28 p.m. <br /> <br />Respectfully submitted, <br /> <br /> <br /> <br />Beth Forrest <br />City Recorder <br /> <br />(Recorded by Kimberly Young) <br /> <br /> <br /> <br /> <br />MINUTES—Eugene City Council January 11, 2012 Page 5 <br /> Work Session <br />
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