CCMinutes - 04/07/04 Process - Laserfiche WebLink

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Mr. Tallon conveyed that his group also wanted the council to focus on %nds" and practice policy governance. Mr. Meisner indicated that Mr. Kelly wanted to emphasize that council direction should be remembered by staff and should not ~fall through the cracks" for months and years. Mayor Torrey said his group agreed with Mr. Poling's group, but had bundled the need for clarity and concise answers with the need for timely responses and the ability to respond during work sessions and meetings. Mr. Lehner indicated that his group shared Mr. Chouinard and Mr. Carlson's expectation from the council that strategic issues and goals be identified. Ms. Hays thanked participants for the opportunity to conduct the exercise. Mr. Glaser commended the group for the communication and listening skills members exhibited. Mr. Taylor said the executive team would have a two- to six-hour session with the Glasers. He stated that staff would come back to a work session or subsequent process session with anything that arose from it. Ms. Rose asked the council to look over the Eugene City Council Operating Agreements: Draft with Proposed Amendments 4/1/04. She explained that the suggestion had been made that the operating agreements be revisited at the February retreat. She highlighted the proposed changes. In response to a question from Mr. Meisner, Ms. Rose indicated that the legal opinion on section 9.03 was included as Attachment B: Inter-Departmental Memorandum; City Attorney - Civil Department. Mr. Meisner was uncertain of the language regarding meeting length. He opined it was too absolute and could be construed to allow an item to be debated until 3 a.m. Ms. Bettman commented that extending the meeting by five to ten minutes was fine, but that the meetings should not be extended longer than that. Regarding Section 9.03, Ms. Bettman acknowledged it was a difficult issue. She advocated for any budgetary issue that would be moved through the MPC to also come before the City Council. Mr. Poling felt it was not clear in the definition at what point the proceedings became deliberations. Ms. Solomon expressed satisfaction with the current system of determining whether or not to extend the meeting time by a vote. Ms. Rose noted that the draft language was purely in response to councilor's requests at the February retreat. Ms. Solomon indicated she would not support a change. Ms. Taylor conveyed her preference for no stopping time. She felt there were other ways to keep a meeting from lasting too long, such as councilors making a motion to adjourn or the mayor taking control of the MINUTES--Eugene City Council April 7, 2004 Page 5 Process Session