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<br />Recognizing available staff and resources, staff plans to maintain the webcasts and to merge the <br />written minutes and summary of motions into a single record. A sample of what elements these <br />combined minutes might include is provided as Attachment A. <br /> <br /> <br /> <br />Future office and meeting spaces, August move <br />Staff will provide an update on the planned August move to the Lane County PSB and obtain <br />feedback for making these changes as effective, efficient and friendly as possible. <br /> <br /> <br /> <br />Intergovernmental Relations (IGR) <br />The IGR Manager essentially has three areas of responsibility – maintenance of general <br />intergovernmental relationships (EWEB, LCOG, regional governmental agencies, federal <br />delegation staff, state legislators, city lobbyists, etc.); involvement with select projects (rail, vets <br />housing, EWEB fire hydrants, telecommunications, etc.); and heavy involvement in Salem <br />during legislative sessions. The City Manager will fill the vacant IGR Manager position on an <br />interim basis with a division manager who will fulfill the first two areas and help develop a new <br />model for the third. This work session provides a opportunity for the council to discuss the <br />evolution of this program area. <br /> <br /> <br /> <br />Council vacancies <br />With Councilor Pat Farr standing for election to the Lane County Board of Commissioners in the <br />November general election for a term beginning in January 2013, questions have arisen about the <br />process for filling council vacancies. The Eugene Charter provides general direction, and <br />relevant sections are provided in Attachment B. Staff has borrowed elements from the boards <br />and commissions recruitment and selection process to outline how a council vacancy could be <br />filled if the council chooses to solicit applications (see Attachment C). <br /> <br />Items planned for discussion at the July 25 process session include the following: <br /> <br /> <br />City Council travel and training <br /> <br /> <br />Retention of council documents <br /> <br /> <br />Implementation of technology to support agenda production and publication process (a short <br />demonstration of the new meetings management software is tentatively set for July 9) <br /> <br /> <br />Anticipated logistical changes to meetings process due to move to Harris Hall <br /> <br /> <br />RELATED CITY POLICIES <br />Items for this work session relate to the council goal of “effective, accountable municipal government.” <br /> <br /> <br />COUNCIL OPTIONS <br /> <br />The council may provide input and direction for staff follow-up on the issues discussed. No formal <br />action is anticipated at this work session. <br /> <br /> <br />CITY MANAGER’S RECOMMENDATION <br /> <br />No recommendations are offered by the City Manager. <br /> <br /> <br /> <br /> S:\CMO\2012 Council Agendas\M120627\S120627B.doc <br /> <br />